Position: Admin Assistant (Factory Operations)
Location: Noida Sector 80
Division: Engineering/Production
Job Summary:
The Admin Assistant is responsible for ensuring smooth day-to-day administrative operations of the factory, including infrastructure, utilities, housekeeping, labour coordination, and compliance support. The role focuses on maintaining a well-organized, safe, and functional workplace so that production activities run without disruption.
Key Responsibilities
1. Factory Setup & Infrastructure Support
- Assist in initial factory setup activities such as office arrangement, utilities, and basic infrastructure readiness.
- Coordinate with vendors for electrical, civil, and utility works.
- Ensure availability of essential facilities like water, power, furniture, and basic office requirements.
2. Maintenance Coordination
- Coordinate routine maintenance of factory infrastructure (electrical, plumbing, civil).
- Track and report breakdowns or repair requirements.
- Follow up with vendors/technicians to ensure timely completion of maintenance work.
3. Housekeeping & Facility Management
- Manage housekeeping staff and ensure cleanliness of shop floor, office, and common areas.
- Ensure proper waste disposal and basic hygiene standards.
- Maintain discipline and organization in workspaces.
4. Labor Management & Wages Support
- Maintain records of contract labor / helpers working at the factory.
- Assist in attendance tracking and basic wage calculations.
- Coordinate with contractors for timely wage payments and manpower availability.
5. Vendor & Service Coordination
- Coordinate with local vendors for services like housekeeping, repairs, transport, and utilities.
- Maintain basic records of vendor work and payments.
- Ensure services are delivered on time and as per requirement.
6. Inventory of Consumables & Office Supplies
- Track and manage stock of consumables (cleaning items, stationery, etc.).
- Ensure timely replenishment to avoid shortages.
7. Documentation & Record Keeping
- Maintain records related to maintenance, labor, vendor services, and expenses.
- Keep proper documentation for internal reference and audits.
- Support basic reporting to management.
8. Safety & Compliance Support
- Ensure basic safety practices are followed in the factory.
- Assist in maintaining safety equipment and signage.
- Support compliance with local regulations and company policies.
Key Requirements-
- Experience: 1–3 years in admin / factory support
- Education: Graduate preferred
- Basic coordination and communication skills
- Good record-keeping and organization
- Basic knowledge of Excel
- Ability to handle multiple tasks
- Practical and problem-solving approach
