Job Description

About the role

The Senior Executive, Facilities & Operations is the dedicated owner of Cimelia's facilities function - responsible for the upkeep, vendor management, and operational readiness of the company's premises. The role leads the Facilities team and takes primary accountability for all site-related matters. In addition, the role provides operational support to the Manager, Operations, particularly in the execution of government and military (MINDEF) projects where on-the-ground coordination and site familiarity are key.

Key responsibilities

Take ownership of Cimelia's facilities- ensuring the premises are maintained in a clean, safe, and operationally ready condition at all times.
Plan, schedule, and oversee all maintenance, repair, and improvement works, including the ongoing renovation and upgrade projects, coordinating with contractors and internal stakeholders to meet timelines and quality standards.
Conduct regular facility walkthroughs and inspections to identify maintenance needs, housekeeping gaps, and defects ensure corrective actions are followed through promptly.
Ensure all equipment, tools, and machinery across the site are properly stored, labelled, and accounted for - and that storage areas are organised, accessible, and compliant with company housekeeping standards.
Manage the issuance, return, and condition-tracking of operational tools and equipment raise procurement requests for damaged, missing, or insufficient stock.
Manage material procurement for maintenance and improvement works, including sourcing, purchasing and collecting materials or supplies as required, while coordinating with vendors to ensure timely delivery and cost effectiveness.
Serve as the primary point of contact for all facilities-related vendors and contractors - engaging, onboarding, and managing service providers for maintenance, equipment servicing, renovation, and improvement works.
Conduct safety induction briefings for contractors and oversee on-site works, ensuring activities are carried out safely, within the agreed scope and schedule, and to the required quality standards.
Lead and supervise the Facilities team directly - Supervisor, Facilities and Specialist, Facilities - providing day-to-day direction, task prioritisation, and performance oversight.
Ensure all facilities activities comply with applicable regulations and company safe work procedures identify risks and ensure corrective actions are taken promptly.

About you

Diploma or equivalent in Facilities Management, Engineering, Operations, or a related discipline.
Minimum 3 years of relevant experience in facilities management, building maintenance, or operations, with at least 2 years in a supervisory capacity.
Demonstrated experience in vendor and contractor management, including negotiation, onboarding, and performance monitoring.
Prior exposure to MINDEF, government, or security-sensitive project environments is an advantage.
Familiarity with WSH regulations and safe work practices in an industrial or operational setting.
Strong organisational skills with an eye for site orderliness, detail, and follow-through.
Possess a valid driving licence and be able to drive company cars and vans as required.
Strong project management skills.
Proactive problem-solving and follow-through.
Proficiency in MS Office experience with maintenance tracking tools is a plus.

About us

Cimelia Resource Recovery Pte Ltd is a facilities and operations-focused organisation.