Facilities Manager

• To Assist Reporting Manager for the smooth running of operations.

• Routine checks of all systems including Critical Systems, reporting, tracking for

closure.

• Ensure coordination for booking of conference/Meeting Rooms, food &

beverage service, availability of AV equipments, projectors and other requirements.

• Inventory Management of all soft services and Maintenance inventory accurately.

• Routinely inspect all contracted services to ensure performance measures are being

maintained.

• Plan, organize and arrange internal events for any processes or business including

town hall meeting.

• Timely inputs to Admin lead for any concerns

• Provide assistance in general administrative activities as and when required.

• Contribute to the Monthly Management Report.

• Compile and follow-up Landlord issues through Landlord tracker.

• Follow-up with the vendor for timely submission of invoices.

• Provide comprehensive workplace management for the office premises.

• Assist in space planning

• Assist with New fitout projects

• Assist with critical out-of-hours issues & participate as a key team member in

responses to emergency situations.

• Report building incident following with set escalation channels with measures and

solutions.

• Coordinate, manage and oversee vendors to perform a wide range of workplacerelated

services.

• Ensure service deliverables meet SLAs and KPIs.

• Work with all related parties on timely delivery of all services.

• When necessary raise risks to reporting manager / Site Lead for further investigation.

• Cost saving mind-set that drives value for service as every level.

• Conduct data analysis report when necessary.

• Support with critical out-of-hours issues & participate as a key team member in

responses to emergency situations.

• Monitor mandatory compliances required by the local authorities.

• Maintaining billing sheet for the department.