Job Title: Facilities Manager
Job Summary
The Facilities Manager is responsible for overseeing the day-to-day operations of office facilities and infrastructure. This role ensures that the workplace environment is safe, functional, and well-maintained. The Facilities Manager coordinates with vendors, manages office maintenance, handles space planning, and ensures smooth facility operations across all locations.
Key Responsibilities
1. Facility Operations Management
- Manage daily operations of office facilities including housekeeping, security, and maintenance.
- Ensure all office infrastructure such as electrical systems, HVAC, internet connectivity, and office equipment are functioning properly.
- Conduct regular inspections to maintain workplace standards.
2. Vendor Management
- Coordinate with external vendors for services like housekeeping, security, maintenance, and repairs.
- Negotiate vendor contracts and monitor service quality.
- Ensure timely service delivery and compliance with agreed SLAs.
3. Office Maintenance & Infrastructure
- Plan and oversee repairs, maintenance activities, and facility upgrades.
- Manage office furniture, workstations, meeting rooms, and common areas.
- Ensure preventive maintenance schedules are followed.
4. Budget & Cost Control
- Prepare and manage facility budgets.
- Track operational expenses including rent, utilities, and maintenance costs.
- Optimize facility costs while maintaining quality standards.
5. Space Planning & Office Setup
- Plan seating arrangements and workspace allocation.
- Support office expansion, relocation, and infrastructure setup.
- Coordinate with internal teams for workspace requirements.
6. Compliance & Safety
- Ensure compliance with local regulations, fire safety norms, and workplace safety standards.
- Conduct safety audits and emergency preparedness checks.
7. Asset & Inventory Management
- Maintain records of office assets, equipment, and inventory.
- Track asset movement and coordinate repairs or replacements.
8. Employee Support
- Address employee facility-related concerns such as seating, access cards, parking, and office environment.
- Ensure a smooth facility experience for employees and visitors.
Required Skills
- Strong vendor management and negotiation skills
- Good knowledge of office infrastructure and facility operations
- Budget management and cost control
- Problem-solving and organizational skills
- Communication and coordination abilities
Preferred Qualifications
- Bachelor's degree in Administration, Facilities Management, Engineering, or a related field
- 36 years of experience in Facilities or Workplace Operations
- Experience managing multiple office locations is an added advantage
Language Requirements
- Telugu Mandatory
- English Professional working proficiency
- Hindi Mandatory
