Job Summary:
The Senior Associate - Admin and Facilities - is responsible for overseeing and managing the administrative and facility operations to ensure a safe, efficient, and well-organized work environment. This role involves coordinating various office services, managing facilities, and supporting the overall administrative needs of the organization.
Key Responsibilities:
Facility Management:
- Oversee the maintenance and operation of office facilities, ensuring a safe and functional environment.
- Coordinate with vendors and service providers for facility-related services such as cleaning, security, and maintenance.
Administrative Support:
- Manage office supplies inventory, placing orders as needed, and ensuring cost-effective procurement.
- Assist in the organization of company events, meetings, and conferences.
Space Management:
- Plan and allocate office space to accommodate organizational needs and optimize workspace utilization.
- Coordinate office relocations and reconfigurations as required.
Health and Safety Compliance:
- Ensure compliance with health and safety regulations and maintain records of safety inspections and incidents.
- Develop and implement emergency response plans and conduct regular drills.
Budget Management:
- Prepare and manage the facilities budget, ensuring efficient use of resources and cost control.
- Analyze and report on facility expenses and identify opportunities for savings.
Vendor Management:
- Establish and maintain relationships with suppliers and service providers.
- Negotiate contracts and agreements to ensure favorable terms and conditions.
Qualifications:
- Bachelor's degree in Business Administration, Facilities Management, or a related field.
- Minimum of 7 years of experience in administration and facilities management.
- Strong organizational and multitasking skills.
- Excellent communication and negotiation abilities.
- Proficiency in Microsoft Office Suite and facility management software.
