Facilities & Administration Executive

BriefSummary

JoinadynamicteamasaFacilitiesOperationsCoordinator,whereyouwilloverseetheoperationalefficiencyandmaintenanceoffacilities.Thisrolepromisesanengagingenvironmentfocusedonexcellenceinservicedelivery.

Responsibilities

• Conduct regular inspections of buildings and workplaces, recording defects and following up until resolved.
• Maintain the preventive maintenance calendar for facilities equipment and common areas.
• Manage facilities helpdesk requests, coordinating with vendors and tracking completion.
• Organize contractor documentation, including quotations, risk assessments, and service reports.
• Support emergency preparedness and coordinate fire drills and corrective actions.
• Oversee the procurement process for office and PPE purchases, ensuring compliance with budget.
• Maintain accurate records of PPE issuance, safety equipment, and annual uniform orders.
• Support administrative tasks related to workplace safety and compliance activities.
• Generate reports detailing facility performance, expenditures, and compliance actions.

Requirements

• Minimum GCE O-Level with relevant experience or NITEC/Higher NITEC/Diploma in Facilities Management, Business Administration, or related field.
• At least three years of experience in facilities or operational administration.
• Experience coordinating maintenance works and managing vendor relations.
• Familiarity with Microsoft Office, particularly Excel, for tracking and reporting purposes.
• Knowledge of basic building services and relevant administrative procedures is preferred.