The role involves preparing, maintaining, and arranging all types of export documents and certificates in a timely manner. The executive coordinates closely with freight forwarders, CHA, export documentation agencies, laboratories, and APEDA, ensuring that all documents are accurately prepared and submitted within defined timelines.
Documentation :
- Prepare Purchase order as per Instruction
- Preparation of IRN Generation for E-Invoicing & E-Way
- Prepare Export Invoice & Packing list as per instruction & Provide to CHA & Other Concernd Person
- Co-ordinate with Account/finance department for GST Billing
- Coordinate with CHA for facilitate export container dispatch Clearances & ensure accurate & Compliant customs procedures
- Prepare APEDA Certificate
- Prepare & Monitor any Organic rice lab report COC, SGS, Legalization, COO, Phyto , Fumigation as per required
- Check & Approval Shipping bill Check List, B/L Draft/ Lab Reports as per required
- Prepare complete export document original & Office Copy Dispatch to Concern Office / person
- MIS Daily Document tracking report , Daily dispatching report , Courier tracking Report
Reporting/Filing:
- Conduct periodic reporting of all activities
- Manage documentation, filing, and record-keeping
Ad-hoc Activities:
- Assist in Ad-hoc activities
- Preparing reports - as required by Reporting Manager / Directors/ MD
- Develop and update Standard Operating Procedures (SOPs)
Working Relationship:
- External: Customers, Suppliers, and Service Providers
- Internal: Directors, Managing Director Reporting Manager, Assistant , employees from other
departments, and colleagues within the same department
Requirements
Educational Qualifications
- Graduate in Logistics, Shipping or Supply Chain
Experience & Skills
- 4-5 years experience in export logistics & freight forwarding
- Strong knowledge of Export-Import procedures (Sea/Land/Air)
- Experience with customs documentation & port operations
- Proficient in MS Office (especially Excel)
- Good communication skills in English & Hindi
- Experience in Agro/FMCG export companies preferred
