Export Documentation Assistant

Job Description:

Role Objective

We are looking for a detail-oriented individual to handle basic export documentation for our food manufacturing business.

Key Responsibilities

Basic Documentation

• Prepare Proforma Invoices and Commercial Invoices using MS Excel/Word templates.
• Draft Packing Lists accurately, ensuring batch numbers and expiry dates are correctly mentioned.
• Collect and organize quality certificates (COA, Health Certificates) from the production
• team for each shipment.

Coordination & Filing

• Send simple shipping instructions to freight forwarders via email.
• Apply for Certificates of Origin (COO), Phyto, Fumigation through online portals.
• Maintain a systematic filing system for all export-related documents (both physical and digital copies).

Skills & QualificationsFumigation

• Experience: 1 to 3 years in a clerical or documentation role.
• Computer Skills: Basic knowledge of MS Office (Word and Excel) and internet usage.
• Attention to Detail: Must be careful with data entry to avoid errors in shipping documents.