Expert - Administration (General)
Ahmedabad, INDIA | Position Code: 1202XE
About the Role:
We are looking for an Expert - Administration (General), who thrives in a high performance and fast paced technical environment. As an Expert within the Administration (General) team, you will have full project ownership, ensuring that our end customer receives a great product.
What you'll deliver:
- Work to team plan & deliver your tasks on-time & within budget
- Evaluate your work progress to the plan and make required course corrections
- General Administration of logistics, security, safety, facility, transportation, company vehicle fleet
- Public relations, liaison with govt authorities, local police, manage audits
- Daily Visitor Management, Host international guest visits and detail arrangements of entire itinerary
- Company health insurance, health and safety, first aid & surrounding medical facilities, fire safety readiness
- Domestic and International travel, visa and hotel arrangements
- Canteen administration and food kiosk stock management, patty cash management
- Daily shifts arrangements, communication and staff transportation administration
- Statutory compliance and renewal of various facility and building licenses
- Detail and clear communication, documentation of administration activity
- Meticulously plan and host company events and festival celebration
- Support swift resolution of non-conformance to minimise impact on project objectives
- Guide fellow team members to deliver right first time & on time in full
- Understand project goals and objectives and complete your task within budget
- Support development of standard operating procedures (SOP) and best practices
- Follow function's performance and improvement processes in your work
- Implement lean & 5S visual work environment principles in processes
- Align your work to meet your KPIs to achieve your growth goals
- Support internal audit & evaluate KPI trend and implement required course corrections
- Support onboarding of new team members
- Refine learning material & lead discussion forums
- Make your structured learning program and enhance your skills & knowledge
- Make & implement your performance & economic growth plan
What you'll need:
- Passion for our Vision: Transform Manufacturing
- 6+ years of total working experience in related domain
- In-depth domain knowledge gained at an education institution or self-learnt
- Pleasant personality with strong English communication, keen & detail observation and negotiation skills
- High level of computer knowledge of administration tools and online interactions
- Fast decision making and problem solving with natural public relations ability,
- Confidence & politeness to positively interact with national and international senior company and govt officials
- Understanding of international travel, visa and hotels and experience of organising meticulously planned events
- Refined knowledge of quality management systems and ISO9001/AS9100 standards
- Refined understanding of lean & six sigma principles
- Refined knowledge of engineering fundamentals and emerging technologies
- Refined knowledge of risk identification and it's management and mitigation actions
- Flexibility to go beyond normal work hours in time of need and support other functions
Must have:
- Initiative to guide fellow team members to positively engage with cross functional teams
- Respectful behaviour and willingness to adapt company code of conduct
- Initiative to guide fellow team members to learn, to do their best work and grow
- Initiative and courage to explore new ideas and learn from the mistakes
- Perfectionist approach and meticulous to the finest detail in everything that you do
- Clear and concise written & verbal English language communication as well as presentation skills
- Refined skills in Excel, Outlook, PowerPoint, Teams of other MS Office software
- Readiness work in different shifts to support customers in different time zone
Nice to have:
- Experience of image processing software like - Photoshop, GIMP, Inkscape
- Experience of publishing software like - Adobe InDesign, MS Publisher
- Experience of working with leading ERP software like - Epicor / SAP / NetSuite
- Great sense of humour
