Executive/Senior Executive, Finance Operations

Main Duties & Responsibilities

Accounts Receivable (AR)

• Manage monthly billing and invoicing for the assigned portfolio of entities using Yardi Property Management System (Yardi PMS).

• Administer direct debit arrangements and ensure timely tenant collections.

• Monitor daily incoming receipts and perform accurate tenant account reconciliations.

• Prepare and issue Statements of Accounts to errant tenants and conduct structured follow-ups via email and telephone.

• Prepare and issue Letters of Demand and Notices of Re-Entry in accordance with internal escalation protocols.

• Proactively track tenancy arrears and collaborate closely with Asset and Property Management teams to resolve issues.

• Prepare AR ageing and collections reports for internal and management reporting.

• Maintain accurate, complete, and up-to-date AR records within Yardi PMS.

• Support in cashflow monitoring and forecasting by proactively identifying and highlighting collection risks or potential timing gaps.

• Liaise with external auditors on billing and AR-related queries.

• Identify billing and AR process gaps, as well as contribute to procedural enhancements and control improvements.

• Perform other ad-hoc assignments as assigned.

Accounts Payable (AP)

• Ensure accurate and timely recording of vendor invoices into Yardi PMS for assigned entities

• Review invoices for proper approval in accordance with the Authority Matrix.

• Apply correct expense recognition in line with accounting standards and tax requirements.

• Prepare vendor payment runs and obtain required authorisations via online banking platforms.

• Reconcile vendor statements and resolve discrepancies or outstanding balances.

• Prepare AP reports for management and operational tracking.

• Maintain accurate and complete AP records in Yardi PMS.

• Support in cashflow monitoring and forecasting, with specific focus on payment timing and upcoming obligations

• Prepare and file quarterly GST returns with supporting schedules.

• Liaise with auditors on expenses and AP-related queries.

• Identify AP process gaps, as well as contribute to procedural enhancements and control improvements.

• Perform other ad-hoc assignments as assigned.

Reporting, Systems & Continuous Improvement

• Assist in management reporting and financial analysis, as required.

• Support finance systems and automation initiatives (e.g. dashboards, reporting tools and system connectors).

• Contribute to documentation and adherence to standard operating procedures (SOPs) for AR and AP.

• Perform ad-hoc finance assignments within the assigned portfolio, as directed by the Manager, FinOps and Management.

Job Requirements

• Bachelor's Degree in Finance, Accounting, or related discipline.

• Minimum 3 years of experience in AR, AP, or general accounting.

• Experience managing multiple legal entities or portfolios preferred.

• Experience with ERP systems; with hands-on operational experience with Yardi PMS is highly desirable.

• Strong understanding of operational accounting processes.

• High attention to detail and accuracy.

• Proficient in Microsoft Excel.

• Able to work independently within a defined scope of responsibility.

• Strong communication and coordination skills with internal stakeholders.

• Process-driven mindset with an emphasis on control and efficiency.