Job Title - Executive/Senior Executive – Accounts Payable
Department - Finance
Job Location - Bangalore
RESPONSIBILITIES
Core Responsibilities:
- Responsible for working with the AP Manager to monitor progress of long-term AP objectives
- Review and supervise the end-to-end related invoice processing activities, ensuring accuracy, timeliness, and compliance with contracting terms, organizational policies and external regulations.
- Develop, implement, and maintain standard operating procedures (SOPs) to ensure consistency and efficiency in invoice handling.
- Assist with ensuring that all invoices are received through a centralized repository, vendor statements are being reconciled on a periodic basis, and expenses are being analysed and MSME vendors are paid on time
- Monitor performance and ensure that service level agreements (SLAs) and key performance indicators (KPIs) are consistently met or exceeded, including activities of outsourced service provider.
- Respond to vendor queries, providing timely updates on invoice and payment status.
- Support Treasury by executing approved payment runs, monitoring bank acknowledgements, and assisting in resolution of payment rejections, delays, and clearing discrepancies
- Resolve escalations involving invoice discrepancies, vendor disputes, or policy issues by collaborating with stakeholders.
- Regularly review exception reports to identify and address recurring errors, providing root-cause analysis and corrective measures.
- Identify and support initiatives pertaining to Invoice processing digitization and process enhancements
- Conduct proper recordkeeping of purchases for use in tax preparation and periodic audits.
- Assist with preparation and maintenance of supporting documentation for treasury‑related activities including BRS, statutory payments, and foreign remittance support
- Prepare and performance reports, highlighting achievements, challenges, and opportunities for continuous improvement
- Accountable for all AP controls: must prevent duplicate payments, mitigate fraud risk and ensure regulatory requirements met (e.g. Tax compliance)
- Provide outsourced service provider staff with the necessary technical information and guidance that will enable them to complete their tasks in the required manner
Supporting Responsibilities
- Provide recommendations and contribute to the functions of policies and procedures pertaining to the scope of work that falls under his/her supervision.
EXPERIENCE
1-5 years of Accounting experience with demonstrated experience in an Accounts Payable team member position
EDUCATIONAL QUALIFICATION
Qualified CA/ CPA / Cost Accountant / MBA Finance / B.Com(H)/ M.Com(H)
KEY SKILLS
- Knowledge of Finance/Accounting systems (SAP preferred), MS Office, excellent analytical skills
- Proficiency in the English language
BEHAVIOURAL COMPETENCIES
- Pro-active thinker (Intermediate)
- Can-do self-starter (Advanced)
- Collaboration (Intermediate)
- Digital adopter (Intermediate)
- Ecosystem builder (Intermediate)
FUNCTIONAL COMPETENCIES
- Capable of resolving complex issues by analyzing root causes and implementing effective solutions.
- Proficient in identifying inefficiencies and supporting driving improvement initiatives
- Strong communication and relationship-building skills to collaborate effectively
