Executive / Senior Executive - Company Secretary(ACS)

Company Secretary will support the Company Secretary and management in ensuring effective corporate secretarial, statutory and regulatory compliance under the Companies Act, 2013 and other applicable laws.

The role requires a hands-on professional who can independently manage routine secretarial compliances, MCA/ROC filings, Board and General Meeting documentation, statutory registers, resolutions, minutes and compliance tracking.

Key Responsibilities

1. Corporate Secretarial Compliance

• Ensure compliance with the Companies Act, 2013, applicable Rules and Secretarial Standards.
• Maintain and update statutory registers and records of the Company.
• Track statutory and secretarial compliance through a structured compliance calendar.
• Monitor changes in Companies Act, MCA notifications, rules and regulatory requirements.
• Assist in ensuring timely completion of all statutory and secretarial compliances.
• Support the Company Secretary in providing compliance updates to management.

2. MCA / ROC Compliance

• Prepare and coordinate timely filing of applicable MCA/ROC forms and returns.
• Support preparation and filing of annual returns and financial statement-related forms.
• Handle/coordinate filings such as AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, DPT-3, MSME-1, BEN-2 and other applicable forms.
• Maintain MCA master data and corporate records.
• Coordinate with external professionals, auditors and consultants for regulatory filings wherever required.
• Ensure proper documentation and preservation of filing acknowledgements.

3. Board & General Meetings

• Coordinate the complete secretarial process for:
• Board Meetings
• Committee Meetings, wherever applicable
• Annual General Meetings (AGM)
• Extraordinary General Meetings (EGM)
• Prepare notices, agenda, notes, resolutions and supporting documents.
• Assist in preparation and finalization of Board and General Meeting minutes.
• Maintain records of attendance, resolutions and statutory documentation.
• Track implementation of decisions taken at Board/General Meetings.

4. Statutory Registers & Corporate Records

Maintain and periodically update applicable:

• Register of Members
• Register of Directors & KMP
• Register of Directors Shareholding
• Register of Related Party Transactions
• Register of Charges
• Register of Loans, Guarantees & Investments
• Register of Contracts and Arrangements
• Other statutory registers and records applicable to the Company

Ensure proper maintenance of corporate documents, resolutions, minutes and supporting records.

5. Corporate Governance & Compliance

• Support implementation of good corporate governance practices.
• Monitor related party transactions and required approvals/disclosures.
• Coordinate collection and maintenance of directors disclosures and declarations.
• Assist with statutory and regulatory disclosures.
• Ensure proper documentation of corporate decisions and approvals.
• Support internal and external compliance audits.

6. Secretarial Audit & Annual Compliance

• Coordinate with Secretarial Auditors and other external professionals.
• Provide required information and documentation for secretarial audits.
• Track observations and ensure timely closure of compliance gaps.
• Assist in preparation of annual compliance documentation and reports.
• Maintain a compliance tracker with due dates, status and supporting evidence.

7. Legal & Regulatory Support

• Monitor relevant changes in:
• Companies Act
• MCA regulations
• SEBI regulations, wherever applicable
• FEMA/RBI requirements, wherever applicable
• Corporate governance requirements
• Coordinate with Legal, Finance, HR, Auditors and external consultants on matters having corporate secretarial implications.
• Assist management in interpreting and implementing regulatory requirements.

8. Documentation & MIS

• Maintain an updated Corporate Compliance Dashboard.
• Prepare periodic compliance status reports for management.
• Maintain a repository of:
• MCA filings
• Board minutes
• Resolutions
• Statutory registers
• Agreements and declarations
• Regulatory correspondence
• Ensure confidentiality and accuracy of corporate records.

Educational Qualification

Mandatory:

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).

Preferred:

• LLB / LLM
• Commerce / Finance background
• Additional qualification in Corporate Law / Compliance

Experience

• 1–4 years of relevant post-qualification experience.
• Experience in a manufacturing, corporate, listed/unlisted company or professional CS firm will be preferred.
• Candidates with strong hands-on MCA/ROC and corporate secretarial exposure will be given preference.

Required Technical Skills

Must Have

• Companies Act, 2013
• MCA / ROC Compliance
• Secretarial Standards
• Board Meeting Compliance
• AGM / EGM
• Minutes & Resolution Drafting
• Statutory Registers
• Annual Filings
• Corporate Governance
• Compliance Calendar
• Secretarial Documentation

Good to Have

• Secretarial Audit
• SEBI / LODR
• FEMA / RBI Compliance
• Related Party Transactions
• Share Transfer / Allotment
• Corporate Restructuring
• CSR Compliance
• Due Diligence
• NSE / BSE Compliance
• Experience with MCA21

Behavioral Competencies

• Strong attention to detail
• High level of integrity and confidentiality
• Strong documentation skills
• Analytical and compliance-oriented approach
• Good written and verbal communication
• Ability to manage multiple statutory deadlines
• Strong follow-up and coordination skills
• Ability to work with Senior Management, Finance, Legal and Auditors
• Proactive approach to identifying compliance risks
• Strong ownership and accountability

Ideal Candidate Profile

We are looking for a hands-on Company Secretary professional, rather than a purely advisory candidate.

The ideal candidate should be able to independently handle routine MCA/ROC filings, statutory registers, Board/AGM documentation, minutes, resolutions and compliance tracking, while supporting the Company Secretary and management on broader corporate governance matters.

Preferred background: Qualified CS with 1–4 years of experience and practical exposure to Companies Act, MCA/ROC, Board Meetings, AGM/EGM and Secretarial Compliance.

Key Search Keywords

Company Secretary | Associate Company Secretary | Assistant Company Secretary | Qualified CS | ACS | ICSI | Companies Act 2013 | MCA | ROC | MCA Filing | Secretarial Compliance | Board Meetings | AGM | EGM | Secretarial Audit | Corporate Governance | Statutory Registers | Board Resolutions | Minutes | MGT-7 | AOC-4 | DIR-12 | PAS-3 | DPT-3 | MSME-1 | BEN-2