Executive Secretary @ IMV

1-3 years
a month ago
Job Description

Company Description


Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.


Why work for Accor
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS


Job Description


  • Ensure that the day-to-day administrative needs of the department are fulfilled.
  • Perform the duties within the framework defined by the norms of the Company and within the Hotel's internal regulations.
  • Keep confidential information CONFIDENTIAL.
  • Responsible for rendering secretarial and clerical services for the General Manager as required.
  • To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager.
  • To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager, etc.
  • To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.
  • To open and dispatch mail that relates to the department.
  • To maintain office supplies stock.
  • To keep acquainted with the General Manager's activities in order to assist in discerning priorities.
  • Input data into computer system as required.
  • To arrange appointments for the General Manager, reminds him of appointments and meetings and maintains outlook calendar.
  • To handle incoming/ outgoing telephone calls.
  • To handle all contact listings such as Owner contacts, Accor contacts, Hotel contacts and other supplier companies, etc.
  • To control and monitor the in-house transportation records, reports, maintenance record as well as to follow up the attendance and request for overtime of the drivers.
  • To file and maintain the files.
  • To create self-appearance both on the telephone and in person with an excellent image of the hotel

Qualifications


  • Bachelor Degree in any field
  • Minimum of one year of relevant experience in the hotel industry.
  • Strong user knowledge of Microsoft Outlook, Microsoft Office

About
Job Source: careers.accor.com

Accor S.A. is a French multinational hospitality company that owns, manages and franchises hotels, resorts and vacation properties. It is the largest hospitality company in Europe, and the sixth largest hospitality company worldwide. Accor operates in 5,300 locations in over 110 countries.

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