Executive / Personal Assistant to Director

Job Summary

Beverly Hotel Elements is seeking a highly organised, proactive, and dependable Personal Assistant to provide comprehensive administrative and operational support to the Director. The successful candidate will play a key role in ensuring the smooth management of the Director's daily activities, maintaining confidentiality, and facilitating effective communication with internal and external stakeholders.

This position follows a 5-day work week and may require flexibility to work beyond regular office hours when necessary to accommodate the Director's schedule and business requirements.

Key Responsibilities

• Manage and maintain the Director's calendar, appointments, meetings, and daily schedule.

• Coordinate internal and external meetings, including preparation of meeting materials, agendas, and minutes.

• Handle email correspondence, telephone calls, and communications on behalf of the Director in a professional manner.

• Arrange travel bookings, accommodation, transportation, and prepare detailed travel itineraries.

• Prepare reports, presentations, letters, and other business documents as required.

• Assist in project coordination, monitor progress, and follow up on action items to ensure timely completion.

• Maintain organised filing systems and records, both physical and electronic.

• Liaise effectively with internal departments, business partners, vendors, and external stakeholders.

• Handle confidential and sensitive information with the highest level of discretion and professionalism.

• Support the Director in administrative and operational matters to ensure smooth day-to-day business operations.

• Perform any other ad-hoc duties and responsibilities as assigned by the Director.

Requirements

• Diploma or Degree in Business Administration or a related discipline.

• Minimum 2 to 5 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar support role.

• Excellent organizational, planning, and time management skills.

• Strong verbal and written communication skills.

• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Ability to multitask, priorities effectively, and perform well under pressure in a fast-paced environment.

• High level of integrity, professionalism, and confidentiality.

• Resourceful, proactive, and able to work independently with minimal supervision.

• Positive attitude with strong interpersonal skills.

• Proficiency in Indonesia will be an added advantage, as the role may involve communication with Indonesian speaking clients and management

• Experience in the property rental and hospitality industry will be an added advantage.

Why Join Us

• Opportunity to work closely with senior leadership and gain valuable exposure to business operations.

• Dynamic and collaborative working environment.

• Career development opportunities within a growing hospitality organization.

• Competitive remuneration package commensurate with qualifications and experience.

Additional Information

Applicants with relevant experience relating to the above responsibilities are strongly encouraged to apply. Candidates who may not meet all the stated requirements will still be considered based on their individual merits and may be contacted for other suitable opportunities within the organization.

By submitting your personal data and/or resume, you consent to the collection, use, and disclosure of your personal data by Beverly Hotel Elements Pte. Ltd. for the purposes of processing and administering your job application.

We regret that only shortlisted candidates will be notified.

We look forward to welcoming you to be part of the Beverly Hotel Elements family.