Executive Office Administrator

Key Responsibilities :

·      Ensure overall cleanliness, hygiene, and upkeep of the center at all times

·      Supervise housekeeping staff and coordinate daily cleaning activities

·      Conduct regular center rounds and maintain hygiene/maintenance checklists

·      Welcome members, clients, and guests, ensuring a professional front desk experience

·      Register leads, manage inquiries, and coordinate closely with the Center Manager

·      Handle end-to-end client coordination for day-to-day requirements and support

·      Build strong relationships with clients to enhance overall member experience

·      Plan and execute center events, activities, and community engagement initiatives

·      Coordinate event logistics, vendors, and promotions to create maximum participation

·      Record and address member feedback, queries, and service requests promptly

·      Identify maintenance issues, log them, and coordinate with vendors for resolution

·      Manage vendor visits, approvals, and ensure timely completion of work

·      Maintain accurate stock records, including inward entries and consumables tracking

·      Ensure availability of required materials and optimize resource utilization

·      Handle documentation such as KYC, agreements, and operational records

·      Manage conference room bookings, usage credits, and client requirements

·      Provide seamless support for meetings, guest services, and special requests

• Strong communication and interpersonal skills
• Attention to detail and organizational ability
• Problem-solving and coordination skills
• Basic knowledge of MS Office / documentation tools
• Customer service orientation

Experience

• 1–3 years of experience in front desk operations, facility management, hospitality, or co-working spaces
• Prior experience in customer service or client-facing roles preferred
• Experience in handling vendors, housekeeping, or office administration is an added advantage
• Freshers with strong communication skills and a service-oriented mindset may also be considered

Qualification

• Graduate in any discipline (Hospitality, Business Administration, or related field preferred)
• Basic knowledge of MS Office (Excel, Word, Outlook) and documentation tools
• Good verbal and written communication skills
• Strong organizational and multitasking abilities
• Customer-centric approach with a professional attitude