Job Description
Essential Functions
- Perform organizational contract development and management.
- Create contract ID for all draft and signed contracts in system in accordance with set criteria.
- Process contracts for execution/ signature in e-signature tools in accordance with set criteria
- Coordinate with stakeholders while executing contracts.
- Ensure contracts are properly approved and executed as per approval/ execution process including review of all necessary approvals i.e., legal, pricing and tax along with review of any forms before sending draft for execution.
- Ensure accuracy and appropriateness of contract text and attachments.
- Maintain an up-to-date folder wise repository at appropriate places in Share Drive and cloud or at such other new Contract Management platform from time to time in accordance with set criteria.
- Administration of contract databases/repositories using contract management software or tools
- Identify, categorize, abstract and capture key information in the specified format.
- Maintain up to date data and reports on work performed by self; share with Supervisor as and when requested; also share additional/ supporting data once requested.
- Coordinate with IT and end users on technical issues and make sure the issues are addressed resolved/fixed appropriately.
- Help in developing standards for Contract Management system, including manuals and user guides.
- Contribute to contract strategy meetings to identify issues and client requirements.
- Develop standards for contracts.
- Conduct regular trainings for end users on Contract Management system including training Account Managers on signature/ execution process.
- Ensure compliance with internal policies and procedures, external regulations and information security standards.
- Provides support in legal research, document preparation, and contract management, assisting attorneys and legal teams in various tasks.
Responsibilities-
- Ensure contracts and proposals are properly entered into organizational database
- Ensure accuracy and appropriateness of contract text and attachments
- Review contractual performance of both parties to ensure compliance with terms
- Contribute in contract strategy meetings to identify issues and client requirements
- Review different agreements for adherence to defined contract management position
- Administration of contract databases/repositories using contract management software or tools
- Ensure compliance with internal policies and procedures, external regulations and information security standards
Qualifications
Bachelor's degree in paralegal studies, Legal Studies, or related field. 1 - 2 Years
