Executive Assistant

Hiring: Executive Assistant

Location: Sector 32, Gurugram

Experience: 2–4 years

Salary: Negotiable

Timing: 10 AM to 7 PM

(5.5 Days Working)

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About the Role:

We are looking for a dynamic and presentable Executive Assistant to support senior management in administrative, coordination, and communication activities. The role requires excellent communication skills, strong client-handling abilities, and a proactive approach to daily calling and follow-ups.

Key Responsibilities:

· Make daily outbound calls to clients, prospects, and business contacts for coordination, follow-ups, and scheduling

· Handle incoming calls professionally and route inquiries appropriately

· Coordinate and schedule meetings, appointments, and business discussions

· Attend meetings, prepare minutes (MOM), and track action items

· Follow up regularly with clients and internal teams to ensure timely execution

· Manage email correspondence and maintain communication records

· Handle client interactions and maintain strong professional relationships

· Assist senior management with administrative and operational tasks

· Prepare reports, presentations, and business documents as required

· Maintain confidential records and ensure smooth office coordination

Requirements:

· 2–4 years of experience in client communication, calling, and meeting coordination (mandatory)

· Excellent verbal and written communication skills

· Strong calling and follow-up skills; comfortable making daily outbound calls

· Presentable personality with professional etiquette

· Strong organizational and multitasking abilities

· Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

· Ability to work independently and manage multiple priorities

Preferred Candidate Profile

· Confident communicator with a pleasant personality

· Strong follow-up and coordination skills

· Detail-oriented and highly organized

· Able to work in a fast-paced business environment