Executive Assistant – Job Description

Role Overview

We are looking for a smart, proactive, and highly organized Executive Assistant to support senior leadership in managing day-to-day business operations, coordination, communication, and follow-ups.

The role requires someone who can work in a fast-paced environment, handle confidential information professionally, coordinate across teams, and ensure smooth execution of leadership priorities.

This is not a routine admin role — we are looking for someone who can take ownership, anticipate needs, and drive coordination independently.

Key Responsibilities

• Manage calendars, meetings, appointments, and leadership schedules
• Coordinate internal and external meetings, client discussions, and leadership reviews
• Prepare MOMs (Minutes of Meeting), track action items, and follow up with stakeholders
• Handle travel coordination, hotel bookings, itineraries, and expense tracking
• Support in preparing presentations, reports, dashboards, and business documents
• Coordinate with HR, Finance, Admin, Delivery, and Practice teams for operational follow-ups
• Draft professional emails, communications, and management responses
• Maintain confidential records, documents, and business data
• Support leadership in event coordination, customer visits, and internal initiatives
• Ensure timely closure of assigned tasks and escalations
• Assist in vendor coordination, procurement follow-ups, and administrative activities when required

Required Skills

• Strong communication and interpersonal skills
• Good proficiency in MS Excel, PowerPoint, Word, and Outlook
• Ability to multitask and manage priorities effectively
• Strong follow-up and coordination skills
• Professional attitude with good business etiquette
• High level of confidentiality and ownership
• Good documentation and presentation skills
• Ability to work with senior management and cross-functional teams

Preferred Experience

• 3–6 years of experience as Executive Assistant / Management Coordinator / Executive Support role
• Experience supporting senior leadership, founders, directors, or business heads preferred
• Experience in IT services or corporate environment would be an added advantage