Executive Assistant

Job description

Job Title: Executive Assistant (on Third Party Payroll)

Location: Khar, Mumbai

Company: UPL

Job Summary:

The Executive Assistant will provide high-level administrative support, ensuring seamless coordination of daily activities, strategic initiatives, and confidential matters. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently.

Key Responsibilities:

• Administrative Support: Manage the calendar, schedule meetings, and coordinate travel arrangements.
• Communication Management: Handle correspondence, emails, and phone calls, ensuring timely responses and follow-ups.
• Meeting Coordination: Prepare agendas, take minutes, and ensure action items are executed.
• Project Assistance: Support strategic initiatives by conducting research, preparing reports, and managing documentation.
• Confidentiality & Discretion: Handle sensitive information with the utmost professionalism.
• Stakeholder Engagement: Liaise with internal teams, external partners, and senior executives.
• Event Planning: Organize corporate events, conferences, and engagements.

Qualifications & Skills:

• Bachelors degree in Business Administration or related field.
• 5+ years of experience as an Executive Assistant or similar role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite and business communication tools.
• Ability to work under pressure and maintain confidentiality.