Executive Assistant to Unit Head - Sarlanagar Cement Works, Sedam

To Ensure smooth day-to-day functioning of the Unit Heads Office

- Receipt, Reading, sorting, analysis and distribution of Dak diligently with necessary follow-ups, interaction and co-ordination with different agencies.

- Collection of data from different departments/sources and processing them in the form of information for decision making.

- Organize the people, places and materials needed

- Attending and replying to the queries of different interested parties.

- Management of information and processing them for the UH for taking prompt and quality decision.

- Correspond independently on behalf of Unit Head as and when required within/outside the company

- Arranging meetings of company executives/government officials/

- Unions/employees with the Unit

- Head besides his scheduled daily/weekly/monthly meetings and schedules.

- Arrange meetings, including taking of minutes and follow-up actions.

- Make appointments and maintain schedules.

- Organize and maintain office records/files including confidential files. Up-keeping Sr. Executives (i.e. GM and Above) personal file.

To Ensure timely implementation of decisions taken

- Effective interaction with all levels of people keeping their esteem and regard.

- Communicating effectively and getting feed-back/status.

Contributing to Managers success & building team work

- Building a successful working relationship with the Boss and all others.

- Working in partnership providing assistance.

- Keeping the Boss well informed and organized keeping reliability and sanctity.

Time and Self-Management

- Prioritizing multiple tasks

- Planning techniques to get the things done at accelerated speed.

- Monitor the cleanliness of office, conference halls and common areas.

Administer and Distribution of gifts on Diwali/ New Year and special events

- Requisitioning, collection and distribution of gifts to various government officials/VIPs/Local influential person to maintain cordial relation/liaison with them.

- Arrange for distribution of Greetings Cards on Diwali/New year.

Building confidence through assertiveness & handling difficult situations.

- Dealing with people effectively and positively.

- Building rapport in face- to-face communication.

- Effective listening, using questioning skills and personal influence.

- Self-esteem and confidence development.