Executive Assistant To MD

Key Responsibilities:

• Administrative Support:
• Manage the MD's calendar, schedule meetings, and coordinate travel plans and logistics.
• Handle confidential correspondence, reports, and presentations on behalf of the MD.
• Organize and maintain executive files, documents, and records with discretion.
• Operational Coordination:
• Act as the primary point of contact between the MD and internal/external stakeholders.
• Coordinate and follow up on key action items discussed in leadership meetings.
• Track ongoing projects, ensure timely delivery, and escalate issues as needed.
• Meeting & Communication Management:
• Prepare agendas, take minutes, and circulate summaries of meetings chaired by the MD.
• Draft emails, reports, and communication materials as per MD's instructions.
• Liaise with senior leadership, clients, and partners as a representative of the MD's office.
• Strategic Involvement:
• Assist in the research and preparation of documents, briefing papers, and reports.
• Support the MD in planning and executing strategic initiatives.
• Coordinate cross-functional communication and reporting on behalf of the MD.
• Event & Engagement Planning:
• Assist in planning business events, board meetings, and corporate engagements.
• Manage internal communication for key initiatives led by the MD.

Qualifications & Skills:

• Bachelor's degree in Business Administration, Management, or related field (MBA preferred).
• 5–8 years of experience as an Executive Assistant or in a similar strategic coordination role.
• Exceptional organizational and time-management skills.
• Strong communication (verbal and written) and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with tools like Trello, Notion, or CRM is a plus.
• High level of professionalism, integrity, and discretion in handling confidential information.
• Ability to multitask, prioritize, and perform under pressure in a fast-paced environment.

Preferred Attributes:

• Experience in supporting C-level executives.
• Prior exposure to board-level communications or investor relations is an advantage.
• Calm, composed, and adaptable personality with a problem-solving attitude.