We are seeking a highly skilled and proactive Executive Assistant to support MD of BITZER India Pvt Ltd. The ideal candidate will have 8 to 10 years of experience in executive-level assistance, demonstrating strong organizational, communication, and multitasking abilities. This role requires a high level of professionalism, discretion, and adaptability in a dynamic business environment.
Key Responsibilities
- Provide high-level administrative support, managing executive calendars, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with integrity and discretion.
- Coordinate and facilitate internal and external meetings, including preparing agendas and taking minutes.
- Conduct research and provide insights to assist in decision-making.
- Maintain and improve office systems, workflows, and procedures for efficiency.
- Assisting in managing booths at the Exhibitions
- Co-ordination for the travel other arrangements as per the itinerary / agenda of German Colleagues visiting India.
- Manage and maintain the MDs calendar including scheduling meetings, appointments, travel, and other engagements.
- Act as the point of contact between the MD and internal/external stakeholders.
- Prepare reports, presentations, correspondence, and other documents as required.
- Organize and attend meetings, including preparing agendas, recording minutes, and following up on action plans.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Handle confidential documents and information with the utmost integrity.
- Conduct research and compile data to support decision-making and strategic planning.
- Support the MD in managing special projects and initiatives.
- Liaise with senior management, clients, and partners in a professional and efficient manner.
- Manage office supplies and ensure smooth functioning of the MDs office environment.
Qualifications Skills
Any graduate / post graduate degree
810 years of experience in executive-level support, preferably in a corporate environment.
Exceptional verbal and written communication skills.
Strong organizational and time-management abilities with keen attention to detail.
Proficiency in Office D 365 (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Ability to work independently and adapt to changing priorities.
High level of discretion in handling sensitive and confidential matters.
A proactive and problem-solving mindset.
Exceptional organisational skills of self and others and ability to work without supervision
Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
Use polished communication skills both verbal and non-verbal to influence and persuade
Focus on business priorities and all functions to ensure client and other stakeholder satisfaction
Ability to remain calm under pressure and manage conflicting priorities
Ability to take and record accurate notes/minutes in complex meetings
Constantly consider where we can do better be enterprising
Approachable to clients and colleagues
Excellent communication and interpersonal skills at all levels
An ability to manage time and workload efficiently
What We Offer
Competitive salary and benefits package, with opportunities for professional growth and development
Opportunity to work with a dynamic team, with a collaborative and supportive work environment
Flexible work arrangements, including remote work options and flexible hours
Recognition and reward for outstanding performance, with opportunities for career advancement
If you're a highly organized, detail-oriented, and proactive individual with excellent communication skills, we'd love to hear from you. Kindly email us on [Confidential Information]
This job is provided by Shine.com
