Company Description
Warehouse By Mudita, founded in 2016 by Mudita Jaipuria, is a leader in the retail sector, redefining fashion accessibility by bringing designer wear into the daily lives of fashion enthusiasts. Through innovative concepts and collaborations with renowned designers such as Tarun Tahiliani, Gaurav Gupta, and Anita Dongre, Warehouse bridges the gap between runway creations and everyday style. The company hosts fashion exhibitions across India throughout the year, showcasing an exquisite blend of luxury, elegance, and practicality. Warehouse creates a space where innovation meets inclusivity, offering designer fashion for a diverse audience.
Position Overview
We are seeking a highly organized and proactive Executive Assistant to support the Managing Director in day-to-day operations, coordination, communication, and administrative management. The ideal candidate should possess excellent follow-up skills, strong coordination abilities, and the capability to manage multiple responsibilities efficiently while maintaining confidentiality and professionalism.
Role Description
This is a full-time, on-site role based in Okhla, New Delhi
Key Responsibilities
Meeting Management
- Schedule, organize, and coordinate internal and external meetings.
- Prepare, record, and circulate Minutes of Meetings (MoMs).
- Track all discussion points, decisions, and action items.
- Ensure timely completion and closure of meeting deliverables.
Task & Follow-Up Management
- Maintain and monitor a comprehensive tracker of tasks assigned by Ma'am to teams and individuals.
- Follow up regularly with concerned departments regarding deadlines and progress updates.
- Provide timely status reports and updates to Ma'am.
- Ensure delegated tasks are completed within agreed timelines.
Team Coordination
- Act as a communication bridge between the Managing Director and various departments.
- Facilitate smooth coordination and collaboration across teams.
- Assist in resolving operational and coordination-related queries.
- Monitor team and departmental performance and provide regular updates.
Office & Administrative Management
- Oversee daily office operations to ensure smooth workflow and efficiency.
- Support administrative activities and maintain operational discipline within the office.
Vendor Coordination
- Manage communication and coordination with vendors and service providers.
- Ensure timely delivery of products and services as per requirements.
- Coordinate processing and approval of vendor agreements and payments.
- Monitor vendor performance and maintain professional relationships.
Departmental Analysis & Reporting
- Review departmental functioning, workflow, and productivity.
- Analyze performance and prepare reports for management review.
- Suggest improvements for operational efficiency wherever required.
Miscellaneous Responsiblities
- Handle additional responsibilities and assignments as directed by Ma'am & Sir.
- Maintain a high level of confidentiality, professionalism, and integrity at all times.
Required Skills & Competencies
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Strong follow-up and coordination skills
- Proficiency in MS Office and reporting tools
- Ability to work under pressure and manage priorities effectively
- Attention to detail and problem-solving mindset
Preferred Qualifications
- Bachelor's degree in Business Administration, Management, or related field
- Prior experience in Executive Assistant to a leadership role is a must.
