- Designation: Executive Assistant to Managing Director (Strategic)
- Organization: SwitchON Foundation
- Location: Kolkata, West Bengal
- Work Experience: 4 - 5 years of relevant experience
- Compensation: Up to 6 Lakh
- Language Proficiency: Excellent English communication; Hindi or regional languages preferred
Position Summary
SwitchON Foundation is seeking a highly capable, tech-savvy, and dependable Executive Assistant to the Managing Director (MD). This is a high-impact role for someone who goes beyond traditional EA responsibilities and acts as a thoughtful execution partner to senior leadership.
The role requires strong ownership, structured thinking, comfort with AI and digital tools, and the ability to manage priorities, communication, and follow-through in a fast-growing, mission-driven organisation.
Experience in the development sector is essential; exposure to agriculture or climate-resilient livelihoods is strongly preferred.
Key Responsibilities Strategic & Operational Support
- Support the MD in strategic planning, research, meeting preparation, and execution follow-ups
- Manage calendar, travel, documentation, and prioritization of key tasks
- Bring structure, clarity, and actionable insights to discussions and decisions
Technology & AI Enablement
- Use AI tools (e.g., ChatGPT), Google Workspace, and automation tools to improve productivity
- Build simple systems, trackers, and workflows to improve operational efficiency
Communication & Documentation
- Manage internal and external communication with clarity and professionalism
- Prepare crisp presentations, summaries, notes, and stakeholder communication
- Ensure alignment of communication with organizational priorities and leadership intent
Stakeholder & Leadership Coordination
- Coordinate with cross-functional teams and ensure timely follow-ups
- Represent the MD in internal or external meetings when required
- Engage confidently with funders, partners, and senior stakeholders
Execution, Prioritization & Closure
- Deliver high-quality work under tight timelines
- Manage shifting priorities with maturity and solution-oriented thinking
- Track progress and ensure closure of critical action items
Confidentiality & Professional Conduct
- Handle sensitive information with discretion and integrity
- Uphold high standards of professionalism in all interactions
Qualifications & Experience Education
- B.SC(Agriculture)
- Master's degree or relevant certifications (preferred)
Experience
- 45 years of experience in an Executive Assistant, operations, or leadership-support role
- Prior experience in the development sector is mandatory
- Exposure to agriculture, climate resilience, or sustainability work is a strong advantage
Skills
- Strong proficiency in AI tools, MS Office, and Google Workspace
- Excellent written and verbal English communication
- Strong organizational and project management skills
- Confidence in engaging with external partners and senior stakeholders
Personal Attributes
- High ownership, reliability, and attention to detail
- Structured thinker with a calm, solution-oriented approach
- High emotional intelligence, discretion, and humility
- Confident, grounded, and comfortable working closely with senior leadership
- Interest in growing with the organization over the long term
Reporting Structure
Reports to: Managing Director (MD)
Travel
This position requires moderate travels as per the need.
Compensation
- Annual CTC: Up to 6 Lakh
- Final offer will be based on experience, qualifications, and last drawn salary
Application Process
To apply, please complete the application form and upload your updated CV to this link : https://forms.gle/NmTGoJeumhFeSKkj8
About SwitchON Foundation
Established in 2008, SwitchON Foundation is a pioneering non-profit organization committed to driving sustainable development through innovative solutions in climate-resilient agriculture, clean energy, green livelihoods, and industry decarbonization. With a passionate team of over 175 professionals, we operate across 10 states in India, empowering communities with climate-smart technologies and practices.
Recognized as a Great Place to Work, SwitchON Foundation takes pride in its inclusive and diverse workplace, with strong representation of women in leadership roles. Our impact is amplified through a combination of innovative programs, social enterprises, and strategic policy advocacy aimed at creating lasting change.
To learn more about our work, please visit: www.switchon.org.in
