Industry & Sector
Operating in the enterprise AI and technology product services sector, this on-site role supports senior leadership within a fast-paced software and solutions environment focused on innovation, client delivery, and growth across India.
Primary Title
Executive Assistant to Managing Director
Role & Responsibilities
- Manage the Managing Director's calendar end-to-end: prioritize meetings, resolve conflicts, and prepare daily agendas to optimise their time.
- Coordinate travel logistics and domestic/international itineraries, including visas, accommodations, ground transport, and consolidated expense reporting.
- Act as the gatekeeper for communications: screen calls and emails, draft high-quality correspondence, and escalate items requiring leadership attention.
- Prepare and maintain briefing materials, presentation decks, meeting minutes, and follow-up action trackers for leadership and board interactions.
- Liaise with internal teams and external stakeholders (investors, partners, vendors) to schedule meetings, manage stakeholder expectations, and ensure timely deliverables.
- Maintain strict confidentiality of sensitive information and implement efficient administrative systems to improve executive productivity.
Skills & Qualifications
Must-Have
- Proven experience supporting C-level or Managing Director-level executives in a corporate or tech environment.
- Strong diary and stakeholder management skills with attention to prioritisation under tight timelines.
- Excellent written communication and presentation-preparation capability for executive audiences.
- High level of discretion, confidentiality, and professional judgement handling sensitive business matters.
- Organised approach to travel coordination and expense reconciliation.
- Comfortable working on-site in India and collaborating across time zones with distributed teams.
Preferred
- Experience in a fast-growth technology, AI, or startup environment supporting investor/board interactions.
- Familiarity with basic financial or contract document review to assist executive-level decision-making.
- Prior exposure to investor relations, legal coordination, or office operations at senior management level.
Benefits & Culture Highlights
- High-impact role with direct exposure to senior leadership and strategic business priorities.
- Collaborative, fast-moving tech environment that values initiative, ownership, and continuous learning.
- On-site position offering day-to-day engagement with cross-functional teams and senior stakeholders.
This role is an opportunity for a proactive, detail-oriented executive assistant to enable a Managing Director to operate at peak effectivenessbringing structure, responsiveness, and trusted judgement to a growing technology organisation.
Skills: confidentiality,follow up,travel,zoom,google sheets,microsoft outlook,management,administrative,microsoft teams,bci,mis,salesforce,calender,google workspace,travel arrangements,leadership,it skills,communication skills,mom,chatgpt,ai tools,meeting planning,technology
