Job Title: Executive Assistant to the Managing Director (MDO)
Department: MD's Strategic Team
Reports To: Managing Director (MD)
Experience Required: 3-5 years of relevant experience
Job Overview:
The Executive Assistant to the Managing Director acts as an integral extension of the MD, ensuring seamless coordination of daily operations, communication, and strategic initiatives. This role demands exceptional organizational, interpersonal, and analytical skills to support the MD in achieving the company's vision and business objectives. The Executive Assistant serves as a trusted liaison between the MD and both internal and external stakeholders, driving alignment across departments and ensuring operational excellence.
Key Responsibilities:
- Executive Support & Coordination
- Serve as the primary liaison between the MD and internal/external stakeholders to ensure clarity, timely communication, and alignment with the MD's directives.
- Manage and optimize the MD's schedule, meetings, and travel plans for maximum productivity.
- Handle correspondence, calls, and documentation on behalf of the MD with discretion and professionalism.
- Operational & Strategic Alignment
- Coordinate with department heads (Sales, HR, Finance, etc.) to ensure the timely completion of key tasks and strategic objectives.
- Monitor and track ongoing projects, ensuring deadlines are met and escalating issues where necessary.
- Assist in strategic planning through analysis of reports (including MIS), providing insights and recommendations for business growth.
- Administrative & Personal Management
- Organize and maintain confidential business and personal documents for the MD.
- Manage personal tasks including financial management, property oversight, and family-related activities.
- Handle the MD's social media presence, ensuring professional updates and engagement.
- Documentation & Reporting
- Prepare and manage data reports, presentations, and dashboards using MS Excel/Google Sheets.
- Draft, edit, and format professional documents using MS Word/Google Docs.
- Maintain efficient file organization and version control through Google Drive and shared folders.
Qualifications & Skills:
Education:
- Regular B.Com/M.Com, B.Tech (CS), or MBA in HR/Finance.
Professional Proficiency:
- Advanced skills in MS Excel/Google Sheets for data analysis and reporting.
- Proficiency in MS Word/Google Docs for documentation and report creation.
- Hands-on experience with Google Drive for file management and collaboration.
Preferred Experience:
- Prior experience in executive assistance, project coordination, or strategic operations roles.
- Exposure to data-driven decision-making, MIS reporting, and cross-functional coordination.
Personal Attributes:
- Confident, polished, and professional demeanor.
- Polite, soft-spoken, and approachable personality.
- Strong interpersonal and communication skills; builds rapport easily.
- Creative thinker with a proactive and problem-solving mindset.
- Attentive listener with strong attention to detail and responsiveness to feedback.
- Background in accounting or financial management (preferred).
