Executive Assistant to Managing Director

Key Responsibilities

• Administrative Support: Manage MD's schedule, appointments & travel arrangments
• Communication Management: Handle e-mails, calls & correspondences on behalf of the MD, ensuring timely responses
• Meeting Co-ordination: Organise meetings, prepare agendas, take minutes using shorthand and follow up action on the items
• Follow-ups & Task Tracking: Ensure timely completion of tasks by co-ordinating within and out the organisation.
• Document Management: Prepare reports, presentations and confidential business documents.
• Vendor & Supplier Co-ordination: Assist in communication & co-ordination with suppliers, clients and business partners
• Confidentiality & Discretion: Handle sensitive business information with highest level of integrity.
• Process Improvement: Identify and implement efficiencies in administrative processes

Requirements:

• Education Qualification: Graduate
• 3+ yrs of experience as an Executive Assistant
• Excellent command of English (both written and spoken)
• Strong follow-up skills, with a pro-active approach to task management and completion
• Strong organisational & multi-tasking skills
• Proficiency in Microsoft office (Excel, Word, Powerpoint) and business communication tools
• Ability to work independently, handle pressure and meet deadlines.
• Professional demeanour and high level of discretion when handling confidential information.

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