Executive Assistant to Global Head

Job Title: Executive Assistant to Global Head

Job Location: Gurugram, India

Role Overview: As the Executive Assistant to the Global Head – Group Finance Excellence Center, you will play a pivotal role in supporting the Global Head in managing day-to-day operations, strategic initiatives, and administrative tasks. This position requires a highly organized, proactive, and detail-oriented individual with excellent communication skills and the ability to handle confidential information with discretion.

Key Responsibilities:

1. Executive Support: Act as the primary point of contact for the Global Head, managing their calendar, appointments, and travel arrangements. o Coordinate and prioritize meetings, ensuring alignment with business priorities. o Prepare agendas, presentations, and minutes for meetings, ensuring follow-up on action items.

2. Project Coordination: Support the Global Head in tracking and managing strategic projects and initiatives. Collaborate with cross-functional teams to ensure timely delivery of project milestones. o Provide updates, reports, and insights on project progress as required.

3. Administrative Support: Manage expense reports, invoices, and other financial documentation for the Global Head. Maintain and organize files, records, and documentation in a systematic manner. Internal o Ensure compliance with Allianz policies and procedures in all administrative activities.

4. Event Coordination: Plan and organize team events, workshops, and conferences as needed. Coordinate logistics, including venue booking, catering, and travel arrangements for participants.

5. Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and professionalism. Act as a trusted partner to the Global Head, providing insights and recommendations when needed.

Qualifications and Skills:

• Bachelor's degree in Business Administration, Finance, or a related field (Master's degree is a plus).

• 8+ years of experience as an Executive Assistant or in a similar role, preferably in a global or corporate environment.

• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.

• Strong written and verbal communication skills in English.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools (e.g., MS Teams, SharePoint).

• High level of professionalism, discretion, and confidentiality.

• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

• Experience in project coordination or management is an advantage

Interested candidates Please share your updated resume to [Confidential Information]

Disclaimer: At Allianz, we believe in a diverse and inclusive workplace and in giving fair and equitable opportunities to all our employees, so everyone can succeed. We, the Allianz Services India family, welcome all applications from all regardless of gender identity and/or expression, sexual orientation, race or ethnicity, age, nationality, religion, disability, or philosophy of life.