EXECUTIVE ASSISTANT TO TECHNICAL DIRECTOR & PLANT HEAD
Company: Safety Projects Pvt Ltd
Department: Management Coordination
Reporting To: Technical Director / Plant Head
Location: Umbergaon Plant
Position Summary
Safety Projects Pvt Ltd is seeking a proactive and highly organized Executive Assistant to
support the Technical Director and Plant Head through effective coordination, follow-up, MIS reporting, ERP reporting, and operational assistance. The role requires strong communication, reporting discipline, and coordination across multiple departments to ensure smooth plant operations and timely management reporting.
Key Responsibilities
- Conduct daily production follow-up and status tracking.
- Prepare MIS reports, operational summaries, and management dashboards.
- Generate and maintain ERP-based reports and data tracking.
- Prepare Minutes of Meetings (MOMs) and track action point closures.
- Coordinate effectively between departments for operational and project-related activities.
- Monitor pending issues and ensure timely follow-up and resolution.
- Support management reporting and data analysis requirements.
- Coordinate with vendors and clients for operational and project-related communication.
- Maintain documentation, records, and reporting accuracy.
- Assist Technical Director and Plant Head in daily operational coordination and
administrative activities.
Qualification
- Graduate in any discipline
- MBA preferred
Experience
- 4–8 years of relevant experience in management coordination, executive assistance,
operations support, or manufacturing administration.
Skills Required
- ERP systems knowledge
- Advanced Excel and reporting skills
- Strong communication and coordination abilities
- Documentation and reporting discipline
- Follow-up and task management skills
- Analytical and organizational capabilities
Key Performance Indicators (KPIs)
- Reporting accuracy
- Follow-up closure efficiency
- Coordination effectiveness
- Timeliness of MIS and ERP reports
- Action item closure tracking
Working Conditions
- Manufacturing and fabrication environment
- Shop floor coordination required
- Inter-departmental coordination essential
Behavioral Expectations
- Ownership mindset
- Process discipline
- Team collaboration
- Safety consciousness
- Ethical conduct
- Result orientation
Preferred Candidate Attributes
- Stability in previous employment
- Practical manufacturing exposure
- Strong problem-solving capability
- Ability to work under pressure
- Hands-on and proactive approach
- Strong interpersonal and coordination skills
Skills: reporting,erp,executive administrative assistance,management coordination,calendar planning,documentation
