Executive Assistant to Director

Key Responsibilities:

1. Administrative Support:

• Manage the Director's calendar, appointments, and meetings.
• Handle correspondence, emails, and phone calls professionally.
• Prepare reports, presentations, and documents as required.
• Maintain confidential records and files.

1. Meeting & Event Coordination:

• Schedule and organize internal and external meetings.
• Prepare agendas, take minutes, and follow up on action points.
• Arrange travel, accommodations, and logistics for business trips.

1. Communication & Liaison:

• Act as a point of contact between the Director and internal/external stakeholders.
• Communicate directives and information to relevant teams.
• Draft and review emails, memos, and letters.

1. Project & Task Management:

• Assist in special projects and business initiatives.
• Track progress on key tasks and ensure timely completion.
• Conduct research and compile data as needed.

1. Office & Resource Management:

• Ensure the Director has necessary materials for meetings and presentations.
• Manage office supplies and budget-related tasks when required.

Qualifications & Skills:

• Bachelor's degree in Business Administration, Management, or related field.
• Proven experience as an Executive Assistant or in a similar role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to maintain discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Professional demeanor and ability to work under pressure.

Preferred Skills:

• Experience in executive-level support.
• Familiarity with project management tools.
• Ability to handle high-pressure situations and prioritize tasks.