About apicule
apicule (https://apicule.com) is a fast-growing pharmaceutical API sourcing and consultancy platform revolutionizing how drug manufacturers connect with verified API suppliers globally. With high amount of daily website visits and qualified inquiries, we are building the world's most trusted API trading ecosystem.
We are seeking a highly organized, proactive, and dynamic Executive Assistant to the Co-Founder who will act as a key partner in managing daily operations, ensuring seamless team coordination, and keeping the leadership updated on all critical functions.
Key Responsibilities
- Act as the primary point of contact between the co-founder and company teams (Sales, Business Development, Data Curation).
- Monitor and track progress of all active projects and team deliverables; ensure timely updates and escalate issues proactively.
- Regularly prepare and share concise daily and weekly reports on team performance, business KPIs, and pending actions.
- Support with hiring candidates for any positions within the company.
- Manage the co-founder's calendar, schedule meetings, and coordinate across time zones for international clients and suppliers.
- Oversee the use and organization of Google Workspace, project management tools, and communication platforms (e.g., Slack, Trello).
- Arrange travel and logistics for conferences, expos, and supplier site visits.
- Draft, proofread, and manage correspondence, presentations, and internal communications.
- Support hiring and onboarding processes for interns, associates, and consultants as needed.
- Handle sensitive information with discretion and maintain confidentiality at all times.
Desired Skills & Qualifications
- Bachelor's degree in Business Administration, MBA, Life Sciences, or a related field.
- 0-2 years of experience as an executive assistant, operations coordinator, or similar role (startup experience preferred).
- Exceptional organizational and multitasking skills with a proactive mindset.
- Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and project management tools.
- Excellent written and verbal communication skills in English; additional languages (Hindi, Mandarin) are a plus.
- Comfortable working in a fast-paced startup environment with flexible hours and priorities.
- Ability to travel domestically and internationally for conferences and meetings (must have a valid passport).
Compensation & Perks
- Full-time paid role (Salary based on experience and performance).
- Work directly with the co-founder and gain exposure to high-level strategy and operations.
- Opportunity to grow into a Senior Operations Manager role as the company scales.
- Remote-first work culture with flexible hours (must be available for critical updates beyond standard hours).
- Paid travel to conferences, supplier visits, and international events.
- Dynamic and supportive team in a high-growth startup.
How to Apply
Send your updated resume and a short cover letter explaining why you're the ideal candidate for this role to [Confidential Information] with the subject line: Executive Assistant to Co-Founder – Application.
