Executive Assistant to Chief Operating Officer

Job Summary

Location: Bangalore (On-site, Warehouse HQ)

Experience: 4–8 years (consulting, operations, analytics, or Chief of Staff/EA roles)

Reports To: Chief Operating Officer

What You'll Do

• Protect the COO's strategic and deep work time — manage calendars with precision, ensuring focus on high-leverage tasks.

• Own meeting hygiene: prepare agendas, capture minutes (using tools like Fathom/Fireflies), record action items, and ensure timely follow-ups.

• Drive accountability: track departmental commitments, escalate risks early, and ensure project owners deliver as planned.

• Manage information flow: act as the central bridge between the COO, Founder's Office, and functional heads — ensuring clarity, speed, and alignment.

• Oversee OKRs and Reviews: track company and departmental OKRs, prepare weekly review decks, conduct leadership review meetings, and maintain momentum through structured execution.

• Ensure discipline and precision: manage dashboards, analytics, and reports using tools like Power BI, Advanced Excel, and Zoho/ClickUp.

• Coordinate cross-departmental projects: ensure every project has a clear owner, timeline, and measurable output.

• Operate with discretion, urgency, and high energy: maintain confidentiality and uphold the highest professional standards in communication.

What We're Looking For

• Sharp thinkers with hustle and structure — detail-oriented yet strategic in approach.

• 4-8 years of relevant experience in consulting, project management, analytics, or executive support roles (experience in manufacturing, logistics, or operation heavy business preferred).

• Strong analytical and technical proficiency in Power BI, Excel, and digital tools for automation and reporting. • Obsession with detail, follow-through, and systems thinking.

• High energy, low ego, extreme ownership mindset.

• Ability to manage multiple projects simultaneously in a fast-paced, evolving organization.

• Excellent written and verbal communication skills; crisp, structured, and proactive communicator.

Why Join Us

• Work directly with the COO on high-impact initiatives across operations, strategy, and business growth.

• Get exposure to cross-functional leadership, decision-making, and transformation projects.

• Be part of a growth-driven, automation-first organization scaling rapidly in manufacturing and consumer tech.

• Opportunity to fast-track your career toward Chief of Staff or Operations Leadership roles.

• Build systems, culture, and execution rhythms that define operational excellence.

MUST HAVES

• MBA in Business Analytics or Strategy.
• Experience - Minimum of 4-5 years, maximum of 7-8 years.
• Mix of experience in MNC as well as start up will be required.
• Written Communication - Verbal Communication - 10/10.
• Similar to an orator kind of communication skills.

Role Type: Full-Time | On-Site Location: Bangalore Compensation: Competitive + Performance-linked bonus Mindset: Analytical. Structured. Proactive. Accountable.