Executive Assistant to Chief Executive Officer

(A)JOB SUMMARY

The Executive Assistant – Founder's Office will work directly with the CEO, providing high-quality administrative and operational support. This is a high-visibility, high-responsibility role best suited for individuals who are extremely organized, discreet, proactive, and tech-savvy. The Executive Assistant will manage the CEO's calendar, travel plans, communications, and day-to-day schedule, ensuring seamless execution of the CEO's professional agenda.

(B)JOB DUTIES & RESPONSIBILITY

Calendar & Schedule Management:

• Manage and maintain the CEO's daily, weekly, and monthly calendar with precision.
• Schedule, confirm, and send reminders for internal and external meetings, calls, and events.
• Proactively resolve scheduling conflicts and communicate updates to relevant stakeholders.

Travel Planning & Coordination:

• Book flights, trains, hotels, and ground transportation for the CEO's domestic and international travel.
• Prepare detailed travel itineraries including visa requirements, meeting briefings, and logistics.
• Manage last-minute changes to travel plans and ensure contingency arrangements are in place.
• Coordinate with travel vendors to ensure cost-effective and timely arrangements.

Meeting & Communication Support:

• Prepare agendas, briefing notes, and pre-read materials ahead of important meetings.
• Draft and manage emails, correspondence, and follow-up communications on behalf of the CEO.
• Take minutes of key meetings and track action items to ensure timely closure.

Reminders & Task Tracking:

• Send timely reminders to the CEO for upcoming meetings, deadlines, and commitments.
• Maintain a structured task tracker for pending and completed CEO action items.
• Coordinate with department heads on behalf of the CEO to gather updates and reports.

Administrative & Confidential Support:

• Handle sensitive information with the highest level of discretion and confidentiality.
• Manage personal and professional errands and requests as assigned by the CEO.
• Organize and maintain filing systems for contracts, correspondence, and key business documents.

(C)QUALIFICATION & SKILLSET

•Bachelor's or Master's degree in Business Administration, Management, Communications, or a related field from a reputed university.

•1–2 years of professional or internship experience in an administrative, executive support, or business operations role.

•Actively uses AI tools (ChatGPT, Claude, Gemini, Copilot, or similar) in day-to-day work; familiarity with prompt engineering is a strong plus.

•Quick learner — able to pick up new tools, workflows, and business contexts with minimal hand-holding.

•Exceptional verbal and written English communication skills — articulate, precise, and professional; ability to draft high-quality correspondence independently.

•Proficiency in productivity tools: Google Workspace (Gmail, Calendar, Docs) and MS Office Suite.

•Extremely detail-oriented with strong time management and multitasking abilities.

•High emotional intelligence and ability to work calmly under pressure.

•Discretion, integrity, and a high degree of professionalism are non-negotiable.

• Prior experience in an administrative or executive support role is preferred.