Executive Assistant to Chief Executive Officer

About the Company

Learnstar is an edtech platform focused on the creative economy, offering celebrity-led courses across Africa and beyond. The company operates at the intersection of education, entertainment, technology, media, and creator development.

KGSK Alliance is an international trading and business development company involved in import-export, commodities, FMCG distribution, strategic partnerships, and cross-border business opportunities.

The Executive Assistant will support the CEO across both organizations and act as a key operational partner in managing priorities, communications, projects, partnerships, and strategic initiatives.

Key Responsibilities

• Executive Support

- Manage CEO's calendar, meetings, travel, and scheduling.

- Coordinate internal and external stakeholder meetings.

- Prepare meeting briefs, agendas, and follow-up action reports.

- Track deliverables and ensure deadlines are met.

- Manage confidential documents and executive correspondence.

• Business Operations

- Assist in day-to-day business operations across Learnstar and KGSK Alliance.

- Create and maintain operational trackers and dashboards.

- Follow up with team members on project execution.

- Monitor progress across departments and report directly to the CEO.

• Partnership Management

- Assist in identifying and researching potential partners, sponsors, investors, and strategic opportunities.

- Coordinate outreach and relationship management activities.

- Support partnership proposal development and presentation preparation.

• Research & Strategy

- Conduct market research and competitor analysis.

- Prepare briefing notes on companies, industries, government agencies, investors, and potential collaborators.

- Generate reports and strategic recommendations for leadership review.

• Communication Management

- Draft professional emails, proposals, presentations, reports, and business documents.

- Assist in managing executive communications.

- Coordinate stakeholder engagement across multiple regions.

• Event & Travel Coordination

- Manage domestic and international travel arrangements.

- Support conferences, exhibitions, speaking engagements, and business events.

- Coordinate logistics for meetings, delegations, and partnership activities.

• Special Projects

- Lead and execute strategic projects directly assigned by the CEO.

- Work on new business ventures, partnerships, expansion initiatives, and fundraising opportunities.

- Provide project management support from concept to execution.

• Ideal Candidate

- Exceptional organizational and time management skills.

- Strong written and verbal communication skills.

- Highly proactive and capable of working independently.

- Comfortable working in a fast-paced startup environment.

- Strong business acumen and problem-solving abilities.

- Proficient with Microsoft Office, Google Workspace, Notion, CRM systems, and project management tools.

- Able to maintain confidentiality and professionalism.

• Preferred Qualifications

- Bachelor's degree in Business, Marketing, Communications, Management, or related field.

- 1-3 years of experience in executive support, operations, consulting, startups, or project management.

- Experience working with founders, entrepreneurs, or senior executives is a strong advantage.

- Exposure to international business, edtech, media, startups, or trade industries is preferred.

• Success Metrics

- CEO productivity and time optimization.

- Timely execution of strategic initiatives.

- Effective stakeholder management.

- Operational efficiency across both businesses.

- Quality of reporting, research, and communication deliverables.

This role offers significant growth opportunities and exposure to entrepreneurship, international business, startups, education, media, and strategic partnerships across multiple markets.