Executive Assistant to Chief Executive Officer

• Role - Executive Assistant to CEO
• Interview Process: All round mandatory F2F (L1, L2, L3, HR)
• Location – Pune – 5 days WFO

Job Description

Requirements

Roughly 6+ years of similar experience, but not too high, since people get set in their ways

Familiarity with Outlook calendaring, Teams/Zoom etc

Familiarity with booking airline tickets etc online

Ambitious and hardworking, willing to work after hours, not 9am to 5pm.

Responsibilities:

• Schedule and manage appointments, meetings, and events for the CEO.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Serve as the primary point of contact for internal and external stakeholders.
• Draft and edit emails, reports, and other documents on behalf of the CEO.
• Organize and maintain files, documents, and records, ensuring accessibility and confidentiality.
• Conduct research and compile information for presentations and reports.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
• Anticipate and address the CEO's needs, providing proactive support.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Oversee office supplies, equipment, and general office organization.
• Coordinate with relevant parties for office maintenance and repairs.