Executive Assistant to CEO (Founders Office | Ops & Execution)

Company Description

Media Vantage, now in its 15th year, is a dynamic, fast-paced organization in the digital and talent industry. The company is driven by a passionate team that values growth, teamwork, innovation, and creativity. Media Vantage fosters an inclusive work environment that embraces diversity, encourages adaptability, and provides leadership opportunities. With a strategic approach and steadfast accountability, the company is ranging in the top list of Talent Management Agency

We're hiring a high-ownership Executive Assistant to work directly with the CEO and become the backbone of execution at a fast-growing media company.

This is not a calendar-only EA role you'll drive cross-team coordination, follow-ups, meeting outcomes, documentation, and smooth day-to-day execution.

Job Description: https://docs.google.com/document/d/e/2PACX-1vRuAy7kWtG8aQWmSwMBr_pHiUTjA9kfpgJs3h4llcb2jmgNoI4U5U_V1bzgAEMspPInfh5WRpMh5tiQ/pub

Key requirements:

• Extremely strong follow-up + closure mindset
• Sharp communication (emails, notes, tracking)
• Organized, calm, and fast with multiple priorities
• Comfortable supporting leadership with high responsiveness + flexibility beyond standard hours

Mumbai | Full-time

11 AM 8 PM (MonFri, 1 Sat/month half-day)

35K 55K/month

Qualifications

• Proven experience in Executive Administrative Assistance and Executive Support
• Proficiency in Diary Management and Expense Reports
• Strong skills in Administrative Assistance and coordinating day-to-day operations
• Exceptional organizational, communication, and time management skills
• Ability to maintain confidentiality, handle multiple priorities, and meet deadlines
• Bachelor's degree or equivalent experience in business administration or a related field
• Familiarity with the digital or talent industry would be an advantage
• Proficiency in using office productivity tools to facilitate workflows

What you will do:

1. CEO Support & Prioritisation
2. Execution + Cross team followups
3. Documentation + Communication
4. Hiring & HR Support (As needed)
5. Admin + Office operations