Organization Context
Position Title
Executive Assistant to CEO
Employee Name
Grade :
M08/M09
Department
CEO's Office
Location:
Pune
Reports To
CEO
Reported By
ACG is the world's only integrated pharma manufacturing solutions company. We are headquartered in Mumbai, India. ACG has a presence in over 100 countries with its products and services that strive to provide world-class technology across multiple domains. We offer a complete range of solutions beginning with empty capsules; granulation and tablet coating; capsule filling; tabletting; packaging films; blister packing and carton packing to the end-of-line solutions and track and trace systems.
The incumbent will assist CEO of ACG Engineering in :
- Providing comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to details.
- Facilitate smooth operations of day-to-day meetings, briefings, and corporate functions, ensuring senior leaders are well-prepared and informed.
- Support in preparation of various reports on key business parameters to facilitate decision making.
- Primary responsibilities
Level Specific Accountabilities
General Administration:
- Provide comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to details.
- Ensure timely follow-ups and responses to emails, maintaining an organized inbox and facilitating efficient task completion for the CEO.
- Facilitate smooth operations of day-to-day meetings, briefings, and corporate functions, ensuring senior leaders are well-prepared and informed.
- Manage office logistics, including greeting visitors, arranging events, and overseeing office layout and equipment maintenance to optimize efficiency.
- Coordinate high-level meetings, corporate events, and agendas, ensuring seamless logistics and effective communication for senior leadership team.
- Manage confidential information, draft reports, and facilitate communication with stakeholders, with meticulous attention to details and professionalism.
Business & Financial Analytics
- Collaborate with clients, stakeholders, and internal teams to ensure transparent communication, manage expectations, and deliver on all requirements and deadlines.
- Support in preparation of various reports on key business parameters to facilitate decision making.
- Establish & maintain master records of all confidential documents and approvals.
- Support in preparing strategic powerpoint presentations and act as point of contact for the CEO's office .
- Provide confidential support and display good judgment and discretion/ handle confidential information which would have immediate impact on company performance if shared beyond its intended audience.
Budgeting & Forecasting
- Support preparation of annual business plan
- Monitor monthly departmental performance
Scope Of Decision Making
- Operates with direct and detailed instructions with limited supervision
- Escalates any deviations and out of specifications and seeks guidance to resolve the same.
- Key Result Areas
- Provide comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to detail.
- Collaborate with clients, stakeholders, and internal teams to ensure transparent communication, manage expectations, and deliver on all requirements and deadlines.
- Support in preparation of various reports on key business parameters to facilitate decision making.
- Key Interfaces
Internal Interfaces
External Interfaces
- Internal Stakeholders (Primarily SLT, FHs) from all functions, Business Units across ACGE.
- Group Corporate
- Board of Directors
- ACG Persona
Persona
Level
Competency
Level
Integrator
3
Business Acumen
3
Partner
4
Analytical tools (Power Bi, Excel, SAP etc.)
3
Nurturer
3
Stakeholder Management
5
Communication
5
Corporate etiquette
5
Cross-functional team working
5
Quality and service orientation
5
- Educational and Experience Requirements
Minimum Requirement
Desired
Level of Education
- Any Graduate
- Post Graduate Diploma (Any Specialisation)
Experience
