Designation: Executive Assistant to the Chief Business Officer (CBO) Office Location: Bellandur, Bangalore (4 days WFO mandatory)
Position Description: The Executive Assistant to the CBO provides high-level administrative, coordination, and communication support to the Chief Business Officer, enabling effective management of the CBO's calendar, correspondence, meetings, and cross-functional initiatives. The role acts as a key liaison between the CBO's office and internal/external stakeholders, ensuring smooth day-to-day operations and confidentiality of sensitive business information.
Primary Responsibilities
- Manage the CBO's calendar, appointments, and travel arrangements
- Screen and prioritize incoming calls, emails, and correspondence
- Prepare, proofread, and format presentations, reports, and business documents
- Coordinate and organize internal and external meetings, including agenda preparation and minutes
- Track action items arising from meetings and follow up on deliverables
- Liaise with other departments and business units on behalf of the CBO
- Handle confidential and sensitive information with discretion
- Manage expense reports, invoices, and budget tracking for the CBO's office
- Organize business events, offsites, and stakeholder visits
Additional Responsibilities
- Support special projects and strategic initiatives as assigned by the CBO
- Coordinate with the executive assistants of other C-suite offices for cross-functional alignment
- Maintain filing systems (physical and digital) for the CBO's office
- Assist in onboarding of new team members within the CBO's office/team
Reporting Team
- Reporting Designation: Chief Business Officer (CBO)
- Reporting Department: Office of the CBO / Business Leadership
Educational Qualifications Preferred
- Category: Full-time
- Field Specialization: Business Administration / Management / Commerce
Required Work Experience
- Industry: Any (Corporate/Professional Services preferred)
- Role: Executive Assistant / Personal Assistant / Secretary to senior leadership
- Years of Experience: 5–8 years, with at least 2 years supporting C-suite or senior leadership
Key Performance Indicators
- Timeliness and accuracy in calendar and meeting management
- Turnaround time on document preparation and correspondence
- Stakeholder satisfaction (internal/external feedback)
- Confidentiality compliance with zero breaches
- Efficiency in coordination of cross-functional initiatives
Required Competencies
- Discretion and confidentiality
- Stakeholder management
- Multi-tasking and prioritization
- Attention to detail
- Professional communication and etiquette
Required Knowledge
- Business processes and organizational structure
- Corporate communication protocols
- Basic understanding of the industry/business domain
- Office management systems and tools
Required Skills
- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication
- Strong organizational and time-management skills
- Minute-taking and report drafting
- Problem-solving and proactive coordination
Required Abilities
- Physical: Ability to work extended hours when required; sit for long periods at a workstation
- Other: Ability to handle high-pressure situations, multitask effectively, and maintain composure with senior stakeholders
Work Environment Details: Office-based role, standard corporate environment, may require flexibility for early/late hours based on CBO's schedule
Specific Requirements
- Travel: Occasional (as required for offsites/business meetings)
- Vehicle: Not mandatory
- Work Permit: Valid work authorization for the country of employment
Other Details
- Pay Rate: As per company grade/band for senior support roles
- Contract Types: Full-time, Permanent
- Time Constraints: Standard business hours with flexibility as needed
- Compliance Related: Adherence to company confidentiality and data protection policies
- Union Affiliation: Not applicable
