Executive Assistant

Job Opening - Executive Assistant

Experience - 4+ years

Location - Mumbai

Budget - As per industry standards

We are seeking an exceptionally proactive, experienced, and highly articulate Executive

Assistant/Personal Assistant (EA/PA) to be the backbone of our Founders Office. This

multifaceted role requires a dynamic individual who can manage complex administrative

responsibilities, act as a key internal and external liaison, and actively drive our company's

digital and social media presence. The ideal candidate will possess a strong personality,

excellent judgment, and the ability to anticipate needs and provide solutions in a fast-paced

digital marketing agency environment.

I. Founders Office Management & Administration

Maintain various records and confidential documents for the Founders Office.

Handling correspondence directed to the Founders Office, including prioritizing

emails and responding to calls when necessary.

Organize, prepare, and provide solutions for meetings, including gathering

necessary documents and attending to all logistical arrangements.

Draft, review, and send professional communications, reports, and

internal/external presentations on behalf of the Founders Office.

II. Strategic Support & External Relations

Scouting, onboarding, negotiating with, and managing partners, enablers, and

vendors.

Actively being part of creative brainstorming sessions with the founders and

meticulously documenting the results and action items.

Manage communication flow between the Founders Office and employees.

Liaise effectively with internal and external executives on various projects and tasks.

Prepare internal and external documents/presentations/reports for the Founders

Office.

Identifying and calendaring important marketing conventions and industry events to

attend.

Represent the Founders Office in meetings and events when asked, duly noting

down all details and providing comprehensive summaries.

III. Digital Communications & Social Media

Operate and manage digital communications for the company and the

executives.

Actively drive content creation, scheduling, and community engagement for the

company's social media presence.

Ensure the online profiles of the founders align with company branding and strategic

goals.

Qualifications and Skills

Proven experience (minimum 3-5 years) in an EA/PA role, preferably supporting senior

executives or founders in a dynamic industry.

Exceptional written and verbal communication skills with a clear, professional style.

A strong, positive, and proactive personality; a forward-thinker who anticipates needs

and provides solutions.

Impeccable organizational skills with extreme attention to detail.