Executive Assistant

About The Bridgespan Group

The Bridgespan Group (Bridgespan) is a global nonprofit that aims to build a better world by strengthening the ability of mission-driven organizations, philanthropists, impact investors, and corporations to achieve breakthrough results in addressing society's most important challenges and opportunities. Founded in 2000, Bridgespan has offices in Boston, Johannesburg, Mumbai, New York, San Francisco, and Singapore. Across these six locations, we have a diverse team of staff with varied backgrounds and experience across multiple sectors.

Founded in 2000, Bridgespan has offices in Boston, Johannesburg, Mumbai, New York, San Francisco, and Singapore. Across these six locations, we have a diverse team of staff with varied backgrounds and experience across multiple sectors.

Bridgespan aims for a world where all people have the opportunity to flourish. Given how society works today—as is manifested in systems and mindsets prevalent today that have developed over time—that opportunity is not accessible to all. We are committed to equity, specifically to doing work to help ensure that race, gender, and other dimensions of identity are not determinants of life outcomes and to building an organization where the diverse set of individuals we need can thrive in pursuit of their full professional potential, and to proactively addressing the systems that help or hinder these goals. It is a commitment to both external equity work and internal inclusivity that gets Bridgespan closer to achieving its mission.

As our firm's global footprint expands, we seek individuals who are enthusiastic about collaborating with teams across the globe. If you want to work with the market leader that bridges the worlds of game-changing philanthropists, social change leaders, and impact investors, then Bridgespan is the place for you.

About Bridgespan India

Established in 2015, the rapidly growing India office of The Bridgespan Group helps to catalyze a stronger social sector with the goal of improving the quality of life for the most vulnerable populations. We pursue projects that are intellectually challenging and have the potential for significant social impact; our services include providing strategic advisory to social purpose organizations, cohort-based capacity building programs for NGOs (Bridgespan's Nonprofit Development Program), anchoring sector-building initiatives such as Pay-What-It-Takes and Community-Driven Change, and developing and sharing insights through publications (e.g., Stanford Social Innovation Review, India Development Review).

Since our office opened, we have completed advisory projects on a range of issues including education and skilling, gender, climate, health, livelihoods, and land rights. Our clients include prominent institutional philanthropies such as Azim Premji Foundation, Bill & Melinda Gates Foundation and Tata Trusts; CSR organizations such as Axis Bank Foundation, JSW Foundation and Mahindra & Mahindra; nonprofits such as Aangan, ARMMAN and Project ECHO, and ecosystem actors such as Asian Venture Philanthropy Network, Dasra and Give India. Project examples include:

• Developing a flagship initiative targeted at enabling millions of women to become entrepreneurs for a leading CS
• Sourcing and diligence of nonprofits for a global collaborative funding initiative
• Designing a funder engagement strategy to enable growth for a global NGO that focuses on eliminating malnutrition in children and women
• Crafting a strategy and identifying high-impact opportunities at the intersection of climate and health for the India office of an international development group

The Executive Assistant will perform diverse administrative duties for members of Bridgespan's core services leadership team in support of its work with global stakeholders, vendors, as internal teams. The Executive Assistant is an integral member of the Bridgespan administrative team and collaborates with other EAs to provide the best support and coverage possible for Bridgespan's executive staff. This is an excellent opportunity to be part of a high-functioning administrative team while gaining a comprehensive understanding of the nonprofit sector.

Calendar Management

• Schedule meetings, resolve conflicts, and prioritize commitments
• Help Directors, Senior Directors prioritize and process new demands on their time
• Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meetings

Communications

• Correspond with global stakeholders, internal advisory, core services, other admin team members, and vendors directly on behalf of the Directors and Senior Directors to schedule meetings, and act as representative and extension of them in communication to various stakeholders.
• Draft, type, and proofread letters, memos, documents, presentations, and reports as requested, and coordinate with relevant teams to respond to incoming equests
• Track correspondence with important relationships in contact management system
• Receive, screen and route phone calls, mail, and correspondence for directors and senior directors as requested

Travel

• Coordinate domestic and international travel arrangements including air, train, hotel, and ground transportation reservations and adjust reservations and any affected meetings as necessary
• Provide logistic support to a team of individuals that are traveling (e.g., provide maps between locations, make group dinner reservations, etc.)
• Compile itineraries
• Where needed, help with procurement of visas and identifying other necessary pre-travel prep (e.g., vaccinations)

Admin Operations

• Support the HR, DEI, Editorial, advisory, core services, and the admin team members in managing various business/team priorities.
• Assisting in managing the company events, weekly team meetings and workshops Vendor Management
• Visa Processing for Project/Business Tours
• Assisting in overall coordination and floor operations

Other responsibilities

• Compile and submit monthly time and expense reports for directors and senior directors.
• Work with staff, venues, and vendors to coordinate complex meetings, convenings, team retreats, and social events
• Collaborate with other secretaries on phone coverage, work sharing, and general team support
• Assist internal teams with tracking correspondence and data
• Perform research as needed
• Perform other related duties as requested or as responsibilities dictate

Qualifications

• Bachelor's Degree or related experience is required
• 4-5 years of experience providing direct administrative or program support to organizations and executives
• Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, and PowerPoint, and ability to learn new technology quickly, is required
• Outstanding written and verbal communication skills are required
• Must be able to work both independently and as an integral member of various teams
• Strong organizational skills and attention to detail
• Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
• Interest in and enthusiasm for the nonprofit sector and the administrative field
• Commitment to strong performance, high standard of accountability, and openness to feedback
• Must be comfortable working in a fast-paced environment and calm under pressure
• Must have an articulate, diplomatic, and highly responsive communication style
• Must have a solution-oriented approach to conflicts
• Must be highly adaptive to management styles and changing needs, reprioritizing tasks and projects as needed

Location and Remote Work Flexibility

All Bridgespanner's joining in Mumbai are expected to work in the Bridgespan Mumbai office at least 3 days per week. This policy is designed to offer meaningful opportunity for in-person relationship building and mentorship, while also offering staff considerable flexibility.

Operational details

Please submit your resume and cover letter in one combined PDF file.

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Bridgespan aims for a world where all people have the opportunity to flourish. Given how society works today—as manifest in systems and mindsets that have developed over time—that opportunity is not accessible to all. We are committed to equity, specifically to doing work to help ensure that race, gender, and other dimensions of identity are not determinants of life outcomes and to building an organization where the diverse set of individuals we need can thrive in pursuit of their full professional potential, and to proactively addressing the systems that help or hinder these goals. It is a commitment to both external equity work and internal inclusivity that gets Bridgespan closer to achieving its mission.