Job Title: Executive Assistant to CEO
Company: Shahi Exports Pvt. Ltd.
Experience: Minimum 5 years
Qualification: Any Graduate
Role Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant
to the CEO. The ideal candidate will serve as a trusted right hand to the CEO, managing
day-to-day operations, communications, and ensuring smooth coordination across
internal and external stakeholders.
Key Responsibilities
1. Calendar & Schedule Management
- Manage the CEOs calendar, appointments, and daily itinerary.
- Prioritize and coordinate meetings, events, and travel plans.
- Ensure optimal use of the CEOs time.
2. Communication & Correspondence
- Draft, review, and manage internal and external communication on behalf of the CEO.
- Handle confidential documents and maintain discretion at all times.
- Liaise between the CEO and senior leadership, clients, partners, and other key stakeholders.
3. Travel & Logistics
- Organize and coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare travel expense reports and maintain accurate records.
4. Meeting Support
- Schedule, prepare agendas, take minutes, and follow up on action items from meetings.
- Ensure the CEO is well-prepared with relevant documents and information.
5. Office & Project Coordination
- Coordinate with various departments to gather reports, presentations, and updates.
- Assist in project tracking and timely delivery of key initiatives.
- Manage ad-hoc projects and conduct research as required by the CEO.
6. Strategic & Confidential Support
- Provide insights and briefings on key matters affecting the CEOs priorities.
- Maintain utmost confidentiality in handling sensitive company and personal information.
7. Administrative Excellence
- Manage documentation, filing systems, and contact databases.
Required Qualifications & Skills
- Any Graduate with 5+ years of experience as an Executive Assistant or in a similar role.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High level of professionalism, integrity, and discretion.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with
- Modern collaboration tools is a plus.
- Ability to work in a fast-paced, dynamic environment with minimal supervision.
