Executive Assistant

About the Role

We are looking for a sharp, highly organized Executive Assistant who can work directly with leadership and ensure the company runs with structure and speed.

This role goes beyond calendar management. You will act as an execution partner to the Founder and also support team coordination, hiring processes, and internal operations.

If you thrive in high ownership environments and can bring clarity to moving parts, this role is for you.

Key Responsibilities

Executive Support

• Manage Founder's calendar, meetings, travel, and priorities
• Prepare meeting briefs, action trackers, and follow-ups
• Draft emails, proposals, internal communication, and documents
• Coordinate between departments to ensure deadlines are met
• Handle confidential business information with discretion
• Act as a strategic gatekeeper to protect leadership time

Talent & Team Coordination

• Assist in sourcing and shortlisting candidates
• Schedule interviews and coordinate hiring processes
• Support onboarding of new team members
• Maintain employee records and documentation
• Track attendance and internal performance reviews
• Ensure team discipline, follow ups, and accountability

Operations & Process Management

• Monitor deliverables across departments
• Maintain internal trackers and reporting dashboards
• Assist in building and implementing SOPs
• Coordinate with accounts for payroll documentation and vendor communication

Required Experience & Skills

• 2-3 years of experience in Executive Assistance, Operations, or People Coordination roles
• Experience supporting hiring and onboarding processes
• Strong written and verbal communication skills
• High level of confidentiality and professional maturity
• Strong organizational ability and attention to detail
• Comfortable with Google Workspace, Excel, and documentation tools
• Ability to work in a founder driven, fast paced environment

What We're Looking For

• Immediate joiner
• On-site availability in Gurugram
• Strong ownership mindset
• Problem solving ability
• Calm under pressure

• If you want, I can also create a sharper version for L