Position Title Senior Associate
Experience Level - 3 -5 years of relevant experience.
Department Private Market
Location Gurgaon
Position reports to Assistant Director
Job Purpose
Work as an Executive Assistant to senior stakeholders for a bank.
Assist in Meeting Management, Travel Management, Expense Management and Other Admin Support.
Key Responsibilities
- Calendar & Meeting Management
- Coordinating with attendees on meetings and managing meeting calendars
- Following up and scheduling finalized meetings, liaising with stakeholders
- Organizing transportation and taking meeting notes for online meetings
- Liaising with stakeholders
- Travel Management
- Flight scheduling & bookings, and hotel reservations
- Organizing airport transfers and restaurant reservations
- Expense Management
- Processing invoices, refunds, and reimbursements through ERP platforms
- Coordinating with stakeholders for approvals
- Handling credit card settlements and managing online purchases
- Other Admin Support
- Documenting processes based on preferences and priorities
- Collating reports and entering data into the ERP systems
- Other day-to-day Operational support.
Key Competencies
- Graduate/ post-graduation or equiv. qualification
- 2-4 years of experience as executive assistant
- Excellent written and spoken communication skills with experience in client relationship management
- Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client's end
- Should be well versed with MS Office suites especially Outlook, Microsoft Excel, Power Point, Word, etc.
- Experience ERP tools like Workday, NetSuite, MS Dynamics, etc.
- Working knowledge of travel and expense management.
