Executive Assistant

poddar textile industries private limited

2-5 Years

Not Disclosed

Gorakhpur, India

Posted an hour ago
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Job Description

Job Description – Executive Assistant
Position: Executive Assistant (EA)
Company- Sawariya wholesale cloth bazar
Department: Management / Administration
Location: Goralhpur
Experience: Minimum 1 year
Employment Type: Full-time
About the Role
We are looking for a smart, organized, and proactive Executive Assistant to provide high-level administrative and professional support to senior management. The ideal candidate should be excellent at communication, coordination, follow-ups, and maintaining confidentiality.
Key Responsibilities
* Manage the executive's daily schedule, appointments, and meetings.
* Coordinate meetings and maintain the executive's calendar.
* Handle phone calls, emails, messages, and correspondence professionally.
* Prepare reports, presentations, documents, and meeting notes.
* Coordinate with internal departments, clients, vendors, and business associates.
* Follow up on important tasks, commitments, payments, and deadlines.
* Maintain records, files, documents, and confidential information.
* Arrange travel, hotel bookings, meetings, and other logistics when required.
* Assist management with day-to-day business operations and special projects.
* Track pending tasks and ensure timely completion through regular follow-ups.
* Attend meetings when required and prepare minutes/action points.
* Handle sensitive and confidential information with complete discretion.
* Perform other responsibilities assigned by senior management.
Required Skills & Qualifications
* Graduate in any discipline.
* 2–5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
* Excellent verbal and written communication skills.
* Good knowledge of MS Office, Excel, Word, PowerPoint, and email.
* Strong organizational and time-management skills.
* Ability to multitask and work under pressure.
* Good follow-up and coordination skills.
* Professional attitude with excellent interpersonal skills.
* Strong attention to detail.
* Ability to maintain confidentiality.
* Presentable, responsible, and well-mannered.
Preferred Qualities
* Proactive and self-motivated.
* Quick learner with a problem-solving approach.
* Ability to prioritize urgent and important tasks.
* Flexible with working hours when required.
* Strong sense of responsibility and ownership.
* Good business understanding and professional etiquette.
Salary
Salary: As per experience and capability.
Key Performance Areas
* Timely completion of assigned tasks.
* Effective coordination and follow-up.
* Efficient calendar and meeting management.
* Accuracy of reports and documentation.
* Professional communication with clients and stakeholders.
* Confidentiality and reliability.