Executive Assistant (Operations & Coordination)

About The Opportunity

A leading player in the agri-food & grain export sector, we specialize in premium Basmati rice sourcing, processing, and global distribution. Our operations span farm-to-port logistics, quality assurance, and customer coordination across international markets. We seek a highly organized Executive Assistant to streamline daily operations, support leadership, and ensure seamless cross-functional coordination across teams.

Role & Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel logistics for senior leadership.
• Act as the central point of contact between departments—operations, logistics, sales, and finance—to ensure timely communication and follow-up.
• Prepare and distribute internal briefings, agendas, minutes, and status reports for leadership meetings.
• Track and monitor key operational deliverables, timelines, and action items across departments.
• Oversee office administration, vendor coordination, and documentation management for compliance and audit readiness.
• Support ad-hoc projects including data collation, presentation prep, and process documentation for efficiency improvements.
  
  

Skills & Qualifications

• Must-Have
• Microsoft Office Suite
• Calendar Management
• Meeting Coordination
• Executive Correspondence
• Process Documentation
• Project Tracking
• Internal Communication Tools
• Document Management Systems
• Preferred
• ERP / SAP Experience
• Agri-Food Industry Exposure
• Basic Data Analysis Skills
  
  

Benefits & Culture Highlights

• Work in a fast-paced, growing export-oriented organization with clear career progression paths.
• Collaborative, values-driven culture with emphasis on ownership, efficiency, and professionalism.
• On-site role with structured work hours and direct access to leadership for growth exposure.
  
  

Skills: management,executive correspondence,data,document management systems,operations