Executive Assistant - Operation & Coordination

About The Role

We are looking for a highly organized and proactive Executive Assistant – Operations & Coordination to support senior management and ensure smooth coordination across business functions. The role involves executive support, follow-ups, MIS/reporting, meeting coordination, documentation, and cross-functional operational coordination.

Key Responsibilities

• Provide comprehensive administrative and operational support to senior management.
• Manage calendars, meetings, appointments, schedules, and follow-ups.
• Coordinate with internal departments and external stakeholders to ensure timely execution of tasks.
• Track action points, pending activities, deadlines, and commitments and provide regular follow-ups.
• Prepare MIS reports, presentations, trackers, dashboards, and management reports.
• Maintain and organize important documents, records, correspondence, and reports.
• Coordinate meetings, prepare agendas, record minutes of meetings, and track action items.
• Assist management in monitoring departmental activities and operational deliverables.
• Coordinate with teams such as HR, Finance, Sales, Procurement, Production, Supply Chain, and Administration as required.
• Handle confidential information and maintain a high level of discretion.
• Support business reviews, management meetings, and special projects.
• Monitor and follow up on emails, communications, and important requests on behalf of management.
• Ensure timely communication between management and concerned departments.
• Identify pending issues and proactively coordinate with stakeholders for closure.
• Perform other operational and administrative responsibilities assigned by management.
  
  

Required Skills

• Excellent communication and interpersonal skills.
• Strong organizational and coordination abilities.
• Good follow-up and task-management skills.
• Proficiency in MS Excel, PowerPoint, Word, and Outlook/email management.
• Strong reporting and MIS preparation skills.
• Ability to manage multiple priorities and deadlines.
• Good attention to detail and documentation skills.
• Ability to work with senior management and cross-functional teams.
• High level of confidentiality, professionalism, and ownership.
• Strong problem-solving and coordination skills.
  
  

Candidate Profile

• Graduate in any discipline; MBA/PG qualification will be an added advantage.
• 3–7 years of relevant experience in Executive Assistant, Management Coordination, Business Coordination, Operations Coordination, or similar roles.
• Candidates with experience supporting senior management/leadership and handling MIS, reporting, follow-ups, and cross-functional coordination will be preferred.
• Must be comfortable working in an on-site role in Zirakpur.
• Candidates should be willing to manage a fast-paced, multi-functional work environment.
  
  

What We Are Looking For

A proactive professional who can act as a strong coordination link between management and various departments, ensure timely follow-ups, maintain accurate reporting, and independently manage day-to-day operational requirements.

Skills: skills,business coordination,administrative,calendars,communication