We're opening a new office in Bangalore and are looking for a highly organized, proactive Executive Assistant / Office Manager to help build and run it day-to-day. This is a Work from office role supporting senior leadership while also owning office operations. The right person will be a strong operator who anticipates needs, creates structure, and keeps things running smoothly in a fast-moving environment.
Key Responsibilities Executive Support
- Calendar & Time Management: Own complex calendars for senior leadership, proactively prioritizing meetings, resolving conflicts, and ensuring time is aligned with business priorities
- Travel & Logistics: Plan and coordinate detailed travel itineraries, including flights, accommodations, and on-the-ground logistics; manage expense reporting
- Communication & Gatekeeping: Serve as a trusted point of contact, managing inbound communication with professionalism and discretion while protecting executive time
- Meeting Preparation & Follow-ups: Prepare agendas, materials, and presentations; capture notes and drive follow-through on key action items
- Anticipation & Problem-Solving: Proactively identify needs, surface issues early, and propose solutions without requiring detailed direction
Office Management
- Office Operations: Build and manage day-to-day office systems, including vendor relationships, supplies, mail, and general logistics
- Facilities Coordination: Act as the primary liaison with building management for maintenance, repairs, and overall office environment
- Culture & Experience: Plan and execute team events, onboarding experiences, and in-office rituals that create a positive and productive environment
- Technology & Tools: Support basic IT and office tech needs; troubleshoot issues and help implement new tools and systems as needed
- Process Building: Establish and improve scalable workflows for office operations and administrative support as the office grows
Qualifications
- Experience: 5+ years supporting executives, managing office operations, or in a similar high-responsibility administrative role
- Ownership & Judgment: Strong sense of accountability with the ability to operate independently, prioritize effectively, and make decisions in ambiguous situations
- Organization & Attention to Detail: Exceptional ability to manage multiple priorities without dropping the ball
- Discretion: High level of integrity and professionalism when handling confidential information
- Tech-Savvy: Proficiency with Google Workspace and Microsoft Office; comfortable learning and implementing new tools (e.g., Slack, Confluence, Jira)
- Communication: Clear, concise written and verbal communication skills
- Adaptability: Thrives in a fast-paced, evolving environment and is willing to roll up sleeves across a range of tasks
Nice to Have
- Experience supporting Sr management
- Experience opening or scaling an office
- Event planning or workplace experience background
- Exposure to budgeting, expense tracking, or basic bookkeeping
Why This Role
This is an opportunity to play a foundational role in building a new office while working closely with leadership. You'll have significant ownership, visibility, and the chance to shape how the Bangalore office operates as it grows.
