Executive Assistant

Executive Assistant to Founder

Location: Khar West, Mumbai

Working Hours: Full-time, Office-based (UK timings: 12:30 PM 9 PM IST)

Experience: 46 years

Salary: INR 68 LPA

About My Digital Shelf

My Digital Shelf is a global B2B platform serving the FMCG and retail industry through high-impact conferences, executive dinners, and media platforms across the UK, USA, UAE and Europe.

We work with senior leaders across CPG brands, retailers, and solution providers to shape the future of connected commerce, data and AI.

As we scale internationally, we are looking for a highly organised, proactive Executive Assistant to support the Founder directly.

The Role

This is a high-trust, high-visibility role working closely with the Founder.

You will act as the Founder's operational right hand managing priorities, protecting time, ensuring follow-ups are executed, and helping keep strategic initiatives moving.

You will work alongside the Head of Operations, but your primary responsibility is to support the Founder's effectiveness, focus, and execution.

Key Responsibilities

Calendar & Time Management

Manage complex calendars across UK, US, and India time zones

Prioritise meetings and protect focus time

Coordinate internal and external stakeholder scheduling

Inbox & Communication

Draft and manage key emails on behalf of the Founder

Filter inbound communication and flag priority items

Ensure timely follow-ups

Founder Project Support

Track strategic initiatives and ensure accountability

Prepare briefing notes ahead of meetings

Create presentations, reports, and research summaries

Support investor/sponsor-facing documentation

Travel & Logistics

Coordinate domestic and international travel

Prepare detailed itineraries and documentation

Operational Coordination

Act as bridge between Founder and Head of Operations

Track deadlines and ensure commitments are delivered

Maintain internal dashboards or trackers

Administrative Management

Expense tracking and approvals

Contract/invoice coordination where required

Organise documentation and digital filing systems

What We're Looking For

4+ years of experience supporting a Founder, CEO or senior leader

Experience working in a fast-paced or entrepreneurial environment

Exceptional written and verbal communication skills

Strong organisational and prioritisation capability

High discretion and professional maturity

Systems-driven and detail-oriented

Proficiency in Google Workspace, Excel/Sheets and collaboration tools

Comfortable working UK hours

Preferred:

Exposure to events, consulting, media, retail or FMCG industries

Experience coordinating international stakeholders

Why Join

Work directly with an international founder

Exposure to global FMCG and retail leaders

High-growth entrepreneurial environment

• Opportunity to evolve into a strategic operations or Chief of Staff-style role