POSITION
Executive Assistant to the Director (Strategy & Operations)
(Office of the Trustee &Secretary General), MAEER's MIT Pune,
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ABOUT THE ORGANISATION
MAEER's MIT Group of Institutions, Pune is recognized as one of India's most distinguished educational conglomerates. Established by visionary educationist Dr. Vishwanath D. Karad, the group is founded on the guiding ethos of Science, Spirituality, and Service, and has consistently worked to integrate academic excellence with holistic human development.
Several institutions within MAEER's MIT Pune have been established and nurtured under the profound leadership of Prof. Swati Karad Chate, Trustee & Secretary General of MAEER's MIT Pune. Her initiatives span across multiple levels of education, including K-12 CBSE Schools (MITVGS), Junior Colleges, MIT CORER, Barshi, MIT VishwaPrayag University (MIT VPU), Solapur etc.
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ABOUT THE ROLE
We are looking for an exceptionally organized, proactive, and discreet Executive Assistant to support the Director Strategy & Operations in the Office of the Trustee & Secretary General.
The Director leads the long-term strategic planning, operational oversight, and policy development for all MIT VGS Schools and Junior Colleges across Maharashtra, while also being a key contributor to the branding and institutional strategy of MIT Vishwaprayag University, Solapur, and other units under the office of the Trustee & Secretary General. The role operates at the highest levels of institutional leadership and interfaces directly with the Trustee & Secretary General's office.
This is not a routine administrative position. The ideal candidate will function as a strategic right
hand, capable of managing high-stakes communications, driving follow-through on executive
priorities, and enabling the Director to operate at peak effectiveness across a complex, multi-unit educational ecosystem.
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KEY RESPONSIBILITIES
Executive Support & Office Management
- Manage and optimize the Director's calendar, scheduling meetings, site visits, reviews, and institutional engagements across multiple units and geographies
- Draft, review, and manage official correspondence, executive communications, reports, presentations, and notes on behalf of the Director
- Screen and prioritize incoming communications (email, calls, messages) with sound judgment and discretion
- Coordinate domestic travel arrangements, itineraries, and logistics for the Director and senior leadership as required
Strategic & Operational Support
- Track progress on strategic initiatives, key decisions, and action points across all units following up with relevant stakeholders to ensure timely completion
- Prepare briefs, research summaries, dashboards, and meeting dossiers to support the Director's decision-making
- Assist in the coordination and documentation of leadership reviews, strategy sessions, and institutional planning meetings
- Support branding and communication projects by coordinating with design, content, and external teams as needed
Stakeholder & Cross-Functional Coordination
- Act as the primary liaison between the Director's office and unit heads, department leads, and external partners
- Coordinate with the Trustee & Secretary General's office for scheduling, communication, and strategic alignment
- Facilitate seamless communication across all units.
Confidentiality & Governance
- Handle sensitive institutional information with the highest degree of confidentiality, professionalism, and integrity
- Maintain organized records, filing systems, and institutional documentation for the Director's office
- Assist in preparing governance-related documents, board notes, and institutional reports as directed
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WHAT WE'RE LOOKING FOR
Qualifications
- Bachelor's degree required (Preferably an engineering Graduate) with as MBA preferred (fields such as Management, Communications, Education Administration, or related disciplines)
- 25 years of experience in an executive assistant, chief of staff, or senior administrative role, preferably within a large organization, educational institution, or professional services environment
- Prior exposure to education management, institutional operations, or multi-unit organizations is a strong advantage
Skills & Competencies
- Exceptional written and verbal communication in English (proficiency in Marathi and/or Hindi is strongly preferred)
- Strong proficiency with productivity and collaboration tools: MS Office Suite (Word, Excel, PowerPoint), Google Workspace, and project/task management tools (e.g., Notion, Trello, Asana)
- High emotional intelligence able to manage relationships across all levels of the institution with tact, sensitivity, and professionalism
- Ability to multitask, manage competing priorities, and work under pressure with minimal supervision
- Sharp attention to detail, structured thinking, and a proactive, solutions-oriented mindset
- Comfortable operating in a fast-paced, dynamic environment with evolving priorities
Personal Attributes
- Discretion and integrity in handling confidential information
- A deep alignment with the values of Science, Spirituality & Service that underpin MIT's institutional ethos
- Self-starter with a sense of ownership and initiative
- Adaptable and eager to grow within a complex leadership environment
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WHAT YOU'LL GAIN
- Direct exposure to strategic leadership at one of Maharashtra's largest and most respected educational conglomerates
- The opportunity to work at the intersection of education, strategy, operations, and institutional branding
- A front-row seat to decision-making that impacts thousands of students, educators, and communities across the state
- A purpose-driven work environment rooted in human values, innovation, and nation-building through education
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LOCATION & WORK ARRANGEMENT
- Pune, Maharashtra, India
- Full-time | On-site
- Office of the Trustee & Secretary General, MAEER's MIT Group of Institutions, Kothrud, Pune
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