Executive Assistant

About the Role:

We are seeking an experienced and detail-oriented Executive Assistant to provide high-level administrative and coordination support to senior leadership. The role requires strong organisational skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality in a fast-paced professional environment.

Key Responsibilities:

Executive & Administrative Support

• Manage calendars, appointments, meetings, and travel arrangements.

• Handle correspondence, documentation, and day-to-day administrative tasks.

• Act as a gatekeeper by prioritising communication and requests.

• Manage confidential and sensitive information with discretion and professionalism.

Coordination & Communication

• Serve as a primary point of contact between leadership and internal/external stakeholders.

• Coordinate meetings, calls, and leadership interactions across teams.

• Ensure timely follow-ups on action items, requests, and approvals.

Meetings & Documentation

• Prepare agendas, presentations, and meeting materials.

• Record minutes where required and track action items to closure.

• Maintain organised and up-to-date records of meetings, documents, and communications.

Logistics & Scheduling

• Plan and coordinate domestic and international travel.

• Support logistics for leadership meetings, events, and stakeholder engagements.

• Ensure smooth scheduling across multiple priorities and time zones.

Qualifications & Skills:

• 3–6 years of experience as an Executive Assistant or in a similar administrative role.

• Strong organisational, time-management, and multitasking capabilities.

• Excellent written and verbal communication skills.

• High level of professionalism, discretion, and reliability.

• Detail-oriented with the ability to anticipate requirements and take initiative.

• Comfortable working in a dynamic and fast-paced environment.

• Proficiency in MS Office.